Administrative Assistant

A non-profit organization is seeking a dedicated and organized Administrative Assistant to oversee daily office operations. The ideal candidate will possess strong administrative skills, excellent communication abilities, and a passion for fostering a positive, supportive work environment. This role is crucial to ensuring daily operations run smoothly while supporting our overall team.

Reporting directly to the Chief Executive Officer and Chief Financial Officer, the Administrative Assistant manages and coordinates broad aspects of office resources, grants, data systems, financial recordkeeping, vendor/partner relationships, and internal staff needs. Please apply directly if qualified and interested!

salary: $65,000 - $70,000 per year
shift: First
work hours: 8 AM - 4 PM
education: High School

Responsibilities

• Provide support to the Chief Financial Officer by overseeing the bi-weekly timesheet submission process, recording and/or reviewing accounting journal entries, processing bill payments, and assisting with special financial projects.

• Support the Chief Executive Officer with the coordination of advisory groups, special projects, office technology oversight, and other duties as assigned.

• Manage physical facilities and equipment, including computer networks (hardware and software), printers, copiers, communications equipment, and office furniture/fixtures.

• Coordinate all logistical matters for community and internal office events.

• Oversee internal and external records management procedures, covering closed administrative files, research, correspondence, grant applications, awards, and performance reports.

• Handle employee onboarding and offboarding procedures.

• Maintain document archives for all pertinent fiscal, personnel, insurance, and funding matters.

• Coordinate the lease or purchase of major office equipment, phone systems, IT hardware, and software acquisitions.

• Fulfill staff requests for interpreters, translation services, and other specialized accommodations.

• Perform other duties as assigned.

Skills

• Scheduling Appointments
• Maintaining Calendars
• Problem Solving
• Handling Confidential Information
• Preparing Agendas
• Answering Phones
• Written Communication
• Interpersonal Skills
• Google for Business Suite
• Administrative Duties
• Organizational Skills
• Working Independently
• Web Conferencing
• Grants
• Microsoft Office

Qualifications

• Years of experience: 10 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on us.fitly.work.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.