Police District Admin & Data Liaison

HOURS OF WORK: 9:00 am - 5:30 pm (7 1/2 hours/day) This position is protected by IBT Local 808 CBA

SUMMARY

The Police District Administrator will act as a key liaison between the District Captain and the operational support personnel of the District . This will include the collection and analysis of crime statistics, review and correlation of daily logs, assembly and preparation of charts and reports, general record keeping, supply administration, and general administration functions.

RESPONSIBILITIES

Administer and coordinate a wide variety of projects and reports for the District Captain, assist other department personnel in projects, and provide general research support. Work closely with operating personnel on general collection of information and data, research or reports, collection and analysis of daily crime data, and weekly report generation of such data. Provide strong administrative support, including general typing, filing, arrangement of meetings, tracking correspondence, and document control for the District Commander. Coordinate information on sick leave, noting trends and frequency, and will bring to the appropriate parties' attention areas where abuse may be occurring. In addition, the incumbent will act as liaison to ensure all necessary paperwork on sick leave and other issues is completed and submitted as needed. Will act as the District's coordinator on workers' compensation issues; filing reports, obtaining necessary information, coordinating with appropriate HQ personnel, and coordinating with outside parties on information as required. Answer employees’ questions on general administrative matters, either directly, by research, or by referral to the appropriate individuals. Handle payroll entries and assist with ensuring payroll is effectively processed. Monitor and manage supplies and assess needs for the District office, which includes working with and tracking requisitions. Must be able to analyze/review statistical reporting and offer possible solutions. Perform any other administrative duties as necessary in order to assure the smooth and efficient operations of the District . Position will be working with classified and sensitive material and, as such, will be required to interface with both internal and external police/security officials and often may require working outside normal business hours.

KNOWLEDGE, SKILLS, AND ABILITIES

Must be extremely well organized and possess outstanding communication skills. Ability to easily deal with both internal and external sources of information. Must demonstrate proficiency with MS Office Suite, specifically Word and Excel. Typing speed of 50-55 wpm. Ability to effectively deal with confidential and sensitive material. Must be flexible and able to work non-traditional hours as the need arises. Must successfully pass a full Police background investigation.

EDUCATION AND EXPERIENCE

High School Diploma (or GED) and a minimum of five (5) years' general administrative/general office support experience OR associate’s degree in business or a related area and a minimum of three (3) years' general administrative/general office support experience OR a bachelor’s degree in business or a related area and one (1) year general administrative/general office support experience. An understanding of Police operations is a major plus.

OTHER INFORMATION

Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”). MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities. The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply. #J-18808-Ljbffr Metropolitan Transportation Authority