Fiscal Representative

DescriptionEOHLC is seeking a Fiscal Representative/Management III in the Office of Administration & Finance/Division of Livable Communities!AGENCY MISSION:The Executive Office of Housing and Livable Communities (EOHLC) is charged with creating more homes in Massachusetts and lowering housing costs for residents.Formerly known as the Department of Housing and Community Development (DHCD), EOHLC works with municipalities, local housing authorities, non-profit organizations, and development partners to provide affordable housing options, financial assistance, and other support to Massachusetts communities.OVERVIEW OF ROLE (NOT ALL INCLUSIVE):Evaluate performance and financial compliance monitoring of individual assigned federal, state, or capital contracts. Provide technical assistance/expertise to internal and external constituencies in the areas of compliance with program regulations, requirements and policies. Participates in desk-top and/or on-site compliance and monitoring, reviews financial documents, encumbers funds, creates and approves vouchers for payment, reviews contract documents for accuracy, checks Massachusetts Management Accounting and Reporting System (MOSAIC) tables BQ 81, 86, 88,89, and is able to access encumbrance and voucher documents, and utilizes financial systems [(Integrated Disbursement & Information System (IDIS), Community Software Group (CSG), Intelligrants, etc.] as needed.DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE):1. Compliance:· Lead on-site or virtual fiscal monitoring activities of assigned sub-recipients and contractors. Reviews audit reports, financial statements, budgets, financial systems, and other data to ensure compliance with state and federal requirements, including Office of Management and Budget (OMB) Uniform Guidance.2.Performance & Monitoring:· Conduct analysis of assigned sub-recipients’ or contractors’ fiscal operations, performance, and compliance and prepare written reports on findings.· Meet with sub-recipient or contractor officials to discuss procedures, request documentation, and recommend corrective actions.3. Technical Assistance:· Provide technical assistance/expertise to internal and external constituencies in the areas of compliance with program regulations, requirements, and policies. 4. Reporting:· Prepare accurate and timely spending reports including but not limited to Quarterly and Annual Spending Reports, Annual Report, SF-425 and the Federal Financial Accounting and Transparency Act (FFATA) in compliance with applicable State and Federal Regulations.5. Tracking & Reconciliation:· Establish encumbrance and monitor payments against encumbrances for Appropriations as assigned. Track program commitments and expenditures for assigned programs. Meets regularly with Fiscal Manager/Director to resolve spending variances.· Reconcile disbursements against actual expenditures and recoup unexpended funds and ensure that returned funds are appropriately deposited.· Ensure sufficient funds are available in MOSAIC. Prepare and review contract and payment documents for accuracy and approval by fiscal and compliance unit budget/accounting manager or director.6. Collaboration:· Maintain working relationships with multiple departments inside and outside of Division of Livable Communities to be sure all transactions adhere to regulations. Examples include, but are not limited to contacts with Program Staff, Legal, Budget, Accounting, Office of Administration and Finance (OAF), Procurement.7. Preparation:· Prepare vendor set-up and modification packages for all new vendors receiving federal, state, or capital funds. Prepare bank account documents for approved vendors.8. Training & Coverage:· Receive and provide cross training and gain knowledge of other division programs to provide coverage due to funding increases/decreases with the division's programs, staff vacancies or leave.9. Reviews:· Reviews accounting procedures, reports, etc., and recommends changes to improve the flow of information.Other related tasks as assigned.PREFERRED QUALIFICATIONS:1. Knowledge of state budgetary and accounting forms and procedures.2. Knowledge of the organization of state government.3. Knowledge of Massachusetts Management Accounting and Reporting System (MOSAIC) and Commonwealth Information Warehouse (CIW).4. Ability to develop spreadsheets, perform mathematical calculations and analyze data.5. At least intermediate proficiency using Microsoft Word, Excel, Access, and PowerPoint.6. Experience with accounting, audits, and/or monitoring procedures. Travel across the state will be required. Those employees who elect to use a motor vehicle for travel must have a current and valid Massachusetts Class D Motor Vehicle Operator's license or the equivalent from another state.COMMENTS:Please upload resume and cover letter.This position would be expected to follow a hybrid model of reporting to work that combines in-office workdays and work from home days, as needed.Salary placement is determined by years of experience and education directly related to the position and the Human Resources Division’s Recruiting Guidelines. In the case of a promotional opportunity, the salary provisions of the applicable collective bargaining agreement will apply to placement within the appropriate salary range.Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website.QualificationsFirst consideration will be given to those applicants that apply within the first 14 days.MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional experience in work simplification, management analysis, program analysis, methods analysis, economic analysis, fiscal analysis, financial analysis, budget analysis, program administration, or program management or (B) any equivalent combination of the required experience and the substitutions below.Substitutions:I. A Bachelor's degree with a major in business administration, business management, public administration, industrial engineering or industrial management may be substituted for a maximum of two years of the required experience.*II. A Graduate degree with a major in business administration, budget management, public administration, industrial engineering or industrial management may be substituted for a maximum of three years of the required experience.*III. A Bachelor's degree or higher degree with a major other than in business administration, business management, public administration, industrial engineering or industrial management may be substituted for a maximum of one year of the required experience.**Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. NOTE: Educational substitutions will be permitted for a maximum of three years of the required experience.Comprehensive BenefitsWhen you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.Want the specifics? Explore our Employee Benefits and Rewards!An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.Job Field: Administrative ServicesOrganization: Exec Office of Housing and Livable CommunitiesSchedule: Full-timeShift: Day