Office Manager

Job Description

Job Description

About Quilt Software

Ever wondered how your favorite local shops compete with the big guys? That’s where we come in. We’re Quilt Software, providing Main Street's unsung heroes – from quirky cheese shops to family-run jewelry stores – with the tools they need to compete. Last year, we helped 14,000+ shops make over $2 billion in sales with our family of industry-specific software solutions.  

If you get a kick out of supporting local businesses, love great software, and want to be part of a company that’s powering Main Street, we’d love to chat. Come join us in our quest to keep local retail not just alive, but thriving! 

Quilt Software is looking for a part-time Office Manager to help create a smooth, organized, and welcoming office experience for our Provo team. This role is ideal for someone who enjoys taking ownership of day-to-day office needs and making sure the workplace runs well. 

Requirements

Office Experience 

• Post announcements and communicate with the office staff as needed regarding office updates. 

• Manage the weekly snack and drink ordering process: assess inventory, place Sam's Club and Walmart orders within budget, pick up in person, and stock the office. 

• Coordinate end-of-week office treats and manage monthly lunches for office staff, including ordering, pickup or delivery, and setup as needed. 

Badge & Access Management 

• Submit and track building access requests for new hires, departures, and temporary badge needs. 

• Manage 4th-floor access permissions via the local network access panel. 

• Process gym access requests, including signed waivers, and support the quarterly badge audit against the Quilt badge tracking spreadsheet. 

Mail, Packages & Paperwork 

• Pick up and sort incoming mail weekly; route checks, tax documents, and general mail to the correct recipient or department. 

• Handle outgoing mail (e.g., Billing/Finance) including USPS drop-off. 

• Receive and deliver packages (backup to on-site IT), and coordinate delivery of official paperwork when needed. 

Building & Front Desk Coordination 

• Serve as the point of contact for building management and vendors on as-needed office issues. 

• Keep basic supplies on hand (e.g., light bulbs) and know where spares are stored. 

• Coordinate with staff when the front desk notifies the office of a visitor, ensuring guests are greeted, and hosts are notified via Slack.

WHAT WE'RE LOOKING FOR 

• Highly organized and detail-oriented, with the ability to juggle recurring weekly tasks alongside ad hoc requests. 

• Comfortable being the go-to person for a variety of logistics — nothing here is "not my job." 

• Clear, proactive communicator, especially over Slack and email. 

• Reliable and punctual; able to be on-site weekly for pickups, stocking, and in-person tasks. 

• Prior office management, administrative, or facilities experience preferred but not required. 

SCHEDULE & LOGISTICS 

• Requires at least 3 weekly in-office visits for snack/mail pickup and stocking; additional hours as needed for badge requests, vendor coordination, and front desk support. 

• Company card provided for approved office purchases (snacks, supplies, postage). 

Benefits

• What We Offer
• Part Time Employees accrue Paid Time Off
• Opportunities for career growth and advancement within a rapidly growing company.  
• Fun and collaborative work environment with a focus on teamwork and innovation.  
• Compensation: $18 per hour, estimated 10-12 hours a week.
• Location:  Provo, Utah, On-Site
• Supervisory responsibilities : None
• Notice : Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time
• Notice - Employment Scams Communication from our team regarding job opportunities will only be made by a Quilt Software employee with an @quiltsoftware.com email address. We do not conduct interviews over email or chat platforms, and we will never ask you to provide personal or financial information such as your mailing address, social security number, credit card numbers, or banking information. If you believe a scammer is contacting you, please mark the communication as "phishing" or “spam” and do not respond.