Retail Development Coordinator

As a Retail Development Coordinator, you play a key support role within the Retail Development Team, keeping day‑to‑day operations running smoothly as the team delivers retail and branded development projects across Belmont Park Village. You'll support senior team members across administration, design assistance, cost tracking, and stakeholder coordination — ensuring that information is well managed, deadlines are tracked, and the team can focus on delivering exceptional retail environments. What you will be doing Administrative & Project Support Organizing and maintaining project trackers, approval logs, and shop fit schedules, keeping milestones and records up to date. Collecting, filing, and archiving contractor, consultant, and brand documentation in line with team procedures — including statutory certificates, sustainability records, and as‑built drawings. Maintaining digital filing systems for permits, insurance documents, payment records, and project correspondence. Preparing materials for executive approvals and assisting with compiling reports and presentations as directed. Design & Brand Assistance Assisting with preparing and issuing CAD drawings, area schedules, and measurements for internal and brand use. Supporting the development of visual materials including Photoshop studies, mood boards, mockups, and presentation decks. Maintaining materials libraries, finishes samples, and reference documentation. Collating and organizing criteria manuals, permitting information, and competitor reference materials. Raising, tracking, and monitoring purchase orders and invoices using Oracle or equivalent systems. Maintaining cost trackers and assisting with budget reporting. Supporting the Finance and Procurement teams in resolving routine queries related to Retail Development activity. Stakeholder & Site Coordination Coordinating scheduling for meetings, workshops, site visits, and brand presentations — taking and distributing meeting notes where required. Acting as a professional and responsive first point of contact for administrative queries, escalating matters appropriately. Assisting with preparation for site visits involving brands, architects, engineers, and contractors. General Team Support Drafting routine correspondence, emails, agendas, and presentations under guidance. Assisting with onboarding new team members. Contributing to ad‑hoc research and additional tasks as needed. Supporting travel arrangements and expense submissions for the team. What makes you special Experience Prior experience in an administrative, coordinator, or assistant role — ideally within retail design, construction, property or a professional services environment. Comfortable working within structured processes and supporting multiple stakeholders simultaneously. Technical Skills Microsoft Office: Demonstrated proficiency in Excel, Word, Outlook, and PowerPoint. Document Management: Experience with SharePoint or a similar file‑sharing platform. Financial Systems: Exposure to Oracle or a comparable procurement/invoice‑processing system is preferred. Collaboration Tools: Proficiency in Microsoft Teams and Zoom. Design Tools: Familiarity with CAD, Photoshop, or InDesign is advantageous but not essential. Core Skills & Abilities Strong organizational and time‑management skills, with the ability to manage multiple tasks and competing priorities. High attention to detail and a commitment to accuracy. Clear written and verbal communication. Able to follow direction, work independently on routine tasks, and escalate appropriately. Professional discretion and respect for confidentiality. Comfortable learning new systems and processes. Stay calm under pressure. Approach your work with a positive, service‑oriented attitude. Flexibility to work evenings, weekends and holidays as the business requires. Fluency in English; any additional language is beneficial. Benefits We provide an amazing benefits package including paid holidays, a flexible time‑off policy, health insurance plans (medical, dental, and vision), life insurance, disability insurance, a generous 401(k) match, tax‑advantaged spending accounts, a generous employee referral bonus, and other supplemental benefits. This job posting is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice. Belmont Park Village is an Equal Opportunity Employer and does not discriminate based on age, race, ethnicity, creed, color, national origin, sexual orientation, gender identity or expression, military status, sex, disability, predisposing genetic characteristics, familial status, marital status, domestic violence victim status, arrest record or conviction record, or sincerely held practice of religion or any other characteristic protected by federal, state, local, or other law (“Protected Characteristics”). #J-18808-Ljbffr