Real Estate Administrative Assistant

The Jim Geracie Team is seeking an Executive Assistant and Operations Manager to support a top-producing real estate team in a fast-paced, growth-driven environment. This is a key leadership role for someone who thrives on organization, takes initiative, and can confidently manage multiple movingparts without missing a beat. If you are detail-oriented, proactive, and passionate about delivering exceptional service, this is an incredible opportunity to grow within a well-established and respected real estate team. Hours of Work: Monday - Friday 8:00 am - 5:00 pm with some Flexibility Please note: This is not an entry-level position. Compensation: $24 to $30 hourly. Paid Holidays and PTO offered, with increased vacation time based on tenure. Opportunity for occasional overtime, Performance Bonuses, Growth Opportunities Responsibilities: What You'll Do This role is the backbone of our operation, ensuring everything runs smoothly and efficiently by supporting the executive, team members, and clients. Executive Support • Act as the primary point of contact for the lead agent and consistently update him on all transactions and key developments • Support up to 3 agents with preparation for presentations, appointments, and client communications • Provide leadership and guidance to support team operations and workflow Transaction & Listing Management - Team Support • Assist in preparing and launching new listings from start to finish • Provide document and contract support. Track oversight of all transactions to ensure deadlines and details are met • Manage client database (CRM) with accuracy and confidentiality Operations & Administration • Maintain highly organized digital and paper filing systems • Follow up on leads and assist with client communication pipelines Qualifications: What We're Looking For • 2+ years of experience as an Executive Assistant, Office Manager, or similar role • Strong communication skills (both written and verbal) • Ability to multitask at a high level without sacrificing accuracy • Highly organized, detail-oriented, and proactive • Experience with CRM systems and database management • Experience with Microsoft Platform and Google Platform • Real estate experience preferred, but not required Compensation: $24 - $30 hourly • What You'll DoThis role is the backbone of our operation, ensuring everything runs smoothly and efficiently by supporting the executive, team members, and clients.Executive Support • Act as the primary point of contact for the lead agent and consistently update him on all transactions and key developments • Support up to 3 agents with preparation for presentations, appointments, and client communications • Provide leadership and guidance to support team operations and workflowTransaction & Listing Management - Team Support • Assist in preparing and launching new listings from start to finish • Provide document and contract support. Track oversight of all transactions to ensure deadlines and details are met • Manage client database (CRM) with accuracy and confidentialityOperations & Administration • Maintain highly organized digital and paper filing systems • Follow up on leads and assist with client communication pipelines • Handle HR-related tasks such as onboarding and offboarding team members