PT Office Assistant II

Position Details

Position Information


Posting Number
AS549P


Position Title
PT Office Assistant II


Contract Length
N/A


Class Summary


Responsible for providing a variety of administrative support duties to ensure the success of planning, organizing, and executing the operations of day-to-day program services of Upward Bound.

Candidates Eligible to Apply
Internal/External


Position Type
Non-Exempt Staff


Employment Status
Part Time


Position Funding Type
Grant

Posting Detail Information


Minimum Education/Training/Experience


Associate Degree in Business Administration or similar degree, certificate, or equivalent experience, including a minimum of two years of applicable experience.

Preferred Education/Training/Experience


TRiO background and/or experience

Minimum Knowledge & Skills


Detail oriented in record keeping practices
Application of regulations, policies, and procedures
Highly organized
Knowledge of secondary and postsecondary education settings
Ability to multi-task, prioritize, and meet deadlines
Budget management
Computer applications involving the design and management of databases and spreadsheets for the development and submission of special reports
Operation of standard office equipment
Strong oral and written communication
Foster a cooperative and collaborative work environment

Preferred Knowledge & Skills


Bilingual in Spanish
Event / Activity planning

Licensing/Certification Requirements


N/A

Job Duties


Performs specialized administrative support to the Director related to the planning, organizing, and coordinating of program activities and travel
Assists Director and/or other departmental staff in accounting for program funds, performance standards, as well as preparing financial requisitions, and general office support.
Enters, reviews, and retrieves data and prepares reports, using computer software.
Handle confidential information appropriately and exercise care in safeguarding information.
Serves as a liaison between students, staff, the community, and the College in relation to the program and its activities.
Ability to identify students' needs prior to directing them to the appropriate faculty or staff member.
Willingness to help students enjoy their interactions with the College and its employees.
Arranges meetings and appointments by securing and reserving rooms with notifications and courtesy reminders; secure meal and lodging reservations and deposits.
Attend various virtual trainings/webinars regarding TRIO programs policies: Evaluation, Recordkeeping and Reporting Student/Project Performance and Budget Management and Statutory/Regulatory Requirements, along with any applicable training provided by the College.

Physical Requirements


The position requires lifting 15 pounds, the ability to push a cart, and assist with event set-up..

Minimum Salary Range
$14.25/hour


Mid Point Salary Range
$14.25/hour


Maximum Salary Range

Posting Open Date
08/31/2026


Posting Close Date

Posting Will Be Open Until Filled
Yes


Special Instructions to Applicant

EEO Statement


College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status.

College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.

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