Administrative Assistant (Part-Time) - Torrance, CA

At Jacobs, we don’t settle - always looking beyond to raise the bar and deliver with excellence. We apply our expertise and knowledge as we look into the future with great optimism and focus. We don’t settle until we give our best and know that we’re making a difference.

Jacobs is seeking an Administrative Assistant, based in Torrance, CA to join our team.

Bring your team-focus, adaptability, and commitment to excellence, and we’ll help you grow what drives you - and deliver the world’s most challenging Operations Management projects, together. Jacobs health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future.

#omfs #bia #ourjacobs #LI-BL3

Essential Duties and Responsibilities:

• Ensure total customer satisfaction through the understanding of client’s expectations, initiative-taking problems, identification/resolution, and • maximizing opportunities to build relationships.

• Provides administrative support to ensure efficient client operations.

• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.

• Answer Phones, use radios for service calls to technicians for client requests.

• Maintains supplies inventory by checking stock to determine inventory levels anticipating needed supplies, placing, and expediting orders for supplies.

• Generate Shopping carts for various catalog orders, Project, Amendments, and open Purchase Orders.

• Contact suppliers for rate sheets/quotes, price breakdowns and quotes supplied to FSA, W9’s, COI’s and all other paperwork needed for approvals.

• Track Shopping carts for PO issuance and request new Purchase Orders when needed to replace expiring contracts, and amendments to increase dollar amounts or extend expiration dates.

• Stamp all incoming invoices with arrival dates and appropriate "Approval" stamp for PO, cost center, account, and other processing information.

• Invoices are to match their assigned PO’s numbers, confirm all required information is attached to each invoice.

• Once invoices are approved by the FSA, log into NETS, and use in-house mail to the RFSA or A/P (utility invoices) for further processing.

• Create formal RFP’s and Bidder Lists as needed. Work with Corporate Procurement to get Buyer assignments.

• Create any needed Bid from template for suppliers to complete.

• Create Bid Comparison spreadsheets or tables as required.

• Call suppliers as needed to request repair services or sc

• A good working knowledge software programs such as Microsoft Word, Excel, Outlook, Teams, PowerPoint, One Note, Archibus, and etc.

• Excellent customer service skills, professional attitude and appearance are necessary.

• Excellent written and verbal communication.

• Ability to collaborate with staff across multiple departments.

• Ability to work with budgets and create spreadsheets.

• Ability to multi-task in stressful situations and meet deadlines efficiently.

• Dedicated team approach to business skills.

• Must have excellent attention to details skills.

• Must have excellent time management skills.

Ideally, You'll Also Have:

• High School Graduate or higher education preferred.

• Bilingual is a plus but not required

• Preferred previous Administrative Assistant Experience in a professional office environment.

• Recommendations are a plus.

Working Conditions:

Safety is a core value at Jacobs. We are committed to providing a safe and healthy workplace for all employees. This position will spend a substantial amount of time performing safety sensitive labor or services

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.