Purchasing Specialist

Job Description

Job Description

Benefits:

• 401(k)
• 401(k) matching
• Bonus based on performance
• Company parties
• Donation matching
• Health insurance
• Opportunity for advancement
• Paid time off
• Parental leave

San Antonio, TX | Full-Time

NBCP Communications Systems is seeking a highly organized Purchasing Specialist to manage equipment purchasing, vendor coordination, order tracking, cost verification and purchasing documentation.

NBCP designs and builds sophisticated AV and communications systems nationwide. Our projects can involve hundreds of individual components from multiple manufacturers and distributors. We need someone who makes sure the right equipment is purchased, at the right price, for the right project, and arrives when and where it is supposed to.

This position is ideal for someone with a finance, accounting or related business background who is exceptionally accurate, organized and comfortable taking ownership.

What You'll Own

• Purchase equipment, materials and services for company projects

• Generate and manage purchase orders

• Verify pricing, quantities, part numbers and project allocations before ordering

• Obtain and compare vendor quotes

• Negotiate pricing, availability, freight and purchasing terms when appropriate

• Track orders from PO through delivery

• Monitor backorders, substitutions and manufacturer lead times

• Proactively identify material shortages that could affect project schedules

• Coordinate purchasing requirements with Sales, Engineering, Project Management and Operations

• Reconcile purchase orders against vendor invoices and receiving records

• Investigate pricing, quantity and invoice discrepancies

• Maintain accurate purchasing and vendor records

• Monitor project purchasing against approved budgets

• Identify purchasing errors, unnecessary costs and opportunities for savings

• Maintain organized purchasing documentation for accounting and audit purposes

• Assist Accounting with purchasing, cost and reconciliation issues

Required Qualifications

• Bachelor's degree in Finance, Accounting, Business, Supply Chain Management or a closely related field
  
  
• Strong numerical and analytical ability

• Exceptional attention to detail

• Strong Excel and computer skills

• Ability to manage large quantities of transactions without sacrificing accuracy

• Excellent organizational and follow-up skills

• Professional written and verbal communication

• Ability to independently identify and resolve discrepancies

• Ability to manage multiple priorities and deadlines

Preferred Experience

• Purchasing, procurement or accounting experience

• Experience working with purchase orders and vendor invoices

• ERP or accounting software experience

• Vendor negotiations

• Project-based purchasing

• AV, IT, electronics, construction or technology industry experience

• Government contracting or government procurement experience

The Person We're Looking For

You notice when $12,480 should have been $11,840.

You notice when 24 units were ordered but only 22 arrived.

You don't wait until installation week to discover that a critical component has a six-week lead time.

You follow an order until it is correctly purchased, received, documented and reconciled.

We want someone who:

• Takes ownership

• Checks their own work

• Questions discrepancies

• Follows through

• Protects company money

• Understands that purchasing mistakes affect both project schedules and profitability
  
  
• Can work independently without sacrificing accuracy

About NBCP

NBCP Communications Systems designs, builds and supports advanced AV and communications systems for government, education and enterprise customers nationwide.

Our projects depend on accurate planning and execution. Purchasing is a critical part of that process.
Your salary will be commensurate with your specific experience. We offer a large yearly performance bonus opportunity and a Christmas bonus.