Accounting Specialist

Accounting Specialist I

The Accounting Specialist I is an entry-level position responsible for maintaining financial records for the Florida League of Cities and related entities. This role involves handling receivables or payables, posting to journals and schedules or subsidiary ledgers, and daily work in the League's accounting systems.

Responsibilities and Duties

• Process payable or receivable transactions.
• Post to subsidiary ledgers and daily journals for each fund.
• Reconcile various accounts monthly.
• Manage vendor and/or member communications related to payables and/or receivables.
• Maintain accurate and timely accounting records.
• Accurately generate and distribute tax forms to vendors.
• Arrange wire transfers, file, and prepare weekly payables.
• Process check requests or payments, ensuring all appropriate approvals have been made.
• Process invoices in payables software.
• Manage external and internal communication related to payables.
• Research and solve discrepancies related to payables.
• Assists outside auditors by preparing audit schedules and reports.
• Ensures accurate information is provided by vendors (ACH & W-9).
• Handle license tax program and advertising billing for QC publications.
• Make daily deposits into numerous accounts.
• Make adjustments to accounts as needed.
• Process credit card payments and credits.
• Research and solve discrepancies related to receivables.
• Assist outside auditors by preparing audit schedules and reports.

Knowledge, Skills and Abilities

• Maintain prompt and regular attendance.
• Knowledge of general office procedures and equipment.
• Knowledge of basic accounting procedures and principles, and the ability to apply those practices.
• Knowledge of, and the ability to apply, modern office practices and procedures related to accounting, including Microsoft excel.
• Skill in operating a calculator and keyboard for typing and data entry.
• Ability to manage and prioritize multiple tasks.
• Knowledge of computers and related applications.
• Ability to communicate effectively to various personalities, both orally and in writing.
• Ability to establish and maintain effective working relationships with department heads, managers, employees and vendors.

Training and Experience

Associate degree or equivalent from a two-year college, technical school, or equivalent; or one year or more related experience and training; or equivalent combination of education and experience.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

**PLEASE DO NOT APPLY IF YOU ARE A SMOKER**