Admin Associate Part-Time

Position Details

Position Information


NBAPOSN Title

Working Title
Admin Associate Part-Time


Brief Position Overview


The Administrative Associate II serves as the administrative assistant in the Business Administration Program. This position assists in promoting the University's and College's strategic plans and accomplishing the missions of the Programs of the College of Business and the University. The person in this position provides administrative and technical support and assigns priority to all office and administrative work and must be able to handle confidential and sensitive materials in an appropriate manner.

Position Number

Department
College of Business


Division
College of Business


Appointment Type
Classified


Contract Term
Fiscal Year


Semester

If other, specify From date

If other, specify End date

FLSA

Union Affiliation
FOCUS-MFPE


FTE
.50


Benefits Eligible
Yes


Compensation
Hourly


Salary
Salary range of $14.59 to $18.24 hourly, commensurate with experience, education and qualifications


Contract Type
Classified Hourly


If other, please specify

Recruitment Type
Open

Position Details


General Statement


Montana State University Billings is a preferred employer in the region-WE WANT YOU!
The following are reasons why you should join our team:

• Work-life balance
• Holidays-10 paid holidays per year and 1 Floating Holiday
• Vacation- 15 days per year (New Employees to 10 years; after 10 years the accrual rate increases)
• Sick Leave - Earned at an accrual rate of .0416125 for each hour in pay status.
• Employee and Dependent Tuition Waiver
• Opportunities to engage in professional development opportunities
• Committed to employee wellness and access to a robust Employee Assistance Program
• Medical Benefits that are robust and affordable
• Visit MUS Benefits to learn more about our benefit package including:
  • Medical, Vision, and Dental
  • Life Insurance and Long-Term Disability are incorporated into our benefits.
  • Learn more about our retirement benefits at MUS Retirement.

• Opportunities for career growth and a variety of career paths
• Campus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc.
• Beautiful campus environment that features our MSUB Mile walking path

Duties and Responsibilities


DUTIES and RESPONSIBILITIES:

The Administrative Associate II provides information and procedural advising to applicants, onsite and online students, registers students, accesses class schedules, class rosters, advising lists, PIN numbers and transcripts using Banner, APEX, and other applications; organizes and maintains student records; modifies course schedules; maintains course syllabi; assist with faculty travel requests, arrangements, and reimbursements; routes and tracks graduation applications; processes faculty evaluations; gathers and processes programmatic information for grants and accreditation reporting requirements; schedule and assist in planning faculty recruiting efforts; assist with new faculty searches and recruitment; and handles other support functions as assigned. The successful applicant is expected to support and participate in the University's commitment to continual quality improvement.

PHYSICAL DEMANDS:
While performing the duties of this position, the individual is regularly required to sit, use a computer, a telephone, and other office equipment. Employee may occasionally need to lift up to ten pounds. Reasonable accommodations can be made available to assist persons with disabilities to perform the essential functions.

Required Qualifications - Experience, Education, Knowledge & Skills


QUALIFICATIONS:

• High School Diploma or equivalent
• Experience in planning, organizing, scheduling and prioritizing simultaneous work assignments to meet deadlines
• Strong computer skills, including experience with Microsoft Word, Excel, and Outlook
• Excellent customer service and telephone skills required
• Experience working with confidential information
• Ability to interact constructively and professionally with students, faculty, staff and others
• Ability to identify and solve problems

Education Required:
High School Diploma

Experience Required:

• Experience in planning, organizing, scheduling and prioritizing simultaneous work assignments to meet deadlines
• Strong computer skills, including experience with Microsoft Word, Excel and Outlook

Preferred Qualifications - Experience, Education, Knowledge & Skills


Education Preferred:
Bachelor's degree or higher

Experience Preferred:

• Experience in field of Higher Education
• Experience with student advising
• Experience with Banner Software and course scheduling
• Ability to interact constructively and professionally with students, faculty, staff and others
• Ability to identify and solve problems

The Successful Candidate Will

Special Requirements

Physical Demands

This position has supervisory duties?
Yes

Posting Detail Information


Announcement Number
STAFF - VA - 2600053P


Number of Vacancies
1


Desired Start Date
05/26/2026


Position End Date (if temporary)

Open Date
05/01/2026


Close Date
05/15/2026


Open until filled
Yes


Special Instructions Summary


This position is not eligible for sponsorship.

Applicants will be reviewed and interviewed on an ongoing basis after the screening date. The screening date begins 10 calendar days after a position is posted on the employment website.

Quick Link for Internal Postings




Diversity Statement


Montana State University Billings is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University's mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University Billings makes accommodation for any known disability that may interfere with an applicant's ability to compete in the hiring process or an employee's ability to perform the duties of the job. In compliance with the Montana Veteran's Employment Preference Act, MSU Billings provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference or request accommodation, contact the Human Resources Office, Montana State University Billings, 1500 University Drive, Billings, MT 59101-0298, View phone number on click.appcast.io, View email address on click.appcast.io.

MSU Billings Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Billings Website: