Travel Construction Coordinator - Commercial HVAC/R

Job Description

Job Description

Description:

Travel Construction Coordinator – Commercial HVAC/R

Location: Round Rock, TX (Office-based)

About Us:

Wood Air Conditioning & Plumbing is a leading Commercial HVAC & Plumbing company with decades of proven success serving national clients like Walmart. While our elite traveling HVAC/R teams are out in the field completing large-scale refrigeration and installation projects, we need a skilled and detail-oriented Travel Construction Coordinator in our office to keep everything running smoothly behind the scenes.

Position Overview:

The Travel Construction Coordinator will play a key role in supporting our traveling HVAC/R crews by managing logistics, coordinating with subcontractors, and handling administrative tasks that keep projects on schedule and within budget. This position requires excellent organizational skills, strong communication, and proficiency with Microsoft Office (especially Excel). Experience with NetSuite or Paylocity is a plus. The position will require 4-weeks of training at our Mt Pleasant Office. All expenses are coved but it will be Monday-Friday training.

Responsibilities:

• Schedule and coordinate travel for field crews, including vehicles and hotels.
• Manage permits, licensing, and compliance documentation for job sites.
• Communicate with subcontractors, vendors, and clients to confirm schedules and requirements.
• Process and track purchase orders, invoices, and job-related expenses.
• Maintain accurate project records and crew schedules.
• Support payroll and per diem processes for traveling employees.
• Prepare Excel reports for job costs, travel budgets, and expense tracking.
• Assist project management with other administrative needs related to field operations.

Qualifications:

• 2+ years of administrative, operations, or office management experience (construction, HVAC, or related industry preferred).
• Proficiency in Microsoft Office Suite, with strong Excel skills (formulas, reporting, spreadsheets).
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Experience with PDF editing, NetSuite, or Paylocity is a plus.
• Ability to work in a fast-paced environment supporting multiple teams.

What We Offer:

• Competitive Pay: $18.00 – $25.00/hour (paid weekly!)
• Insurance & Benefits:
  • Affordable, full-coverage medical, dental, vision, and life insurance
  • Short- and long-term disability
  • 401(k) with an industry-leading match: Contribute 6%, get 4%!
• Paid Time Off: Up to 20 days of PTO, based on experience—plus paid holidays
• Growth & Stability: Long-term work with a reputable, growing company

Join Our Team:

If you thrive in a support role and enjoy coordinating the details that keep field projects moving forward, we’d love to have you on our team. Apply today and help keep our traveling refrigeration crews operating at their best.