Associate Director of Financial Planning and Analysis

Company Description By working at Harvard University, you join a vibrant community thatadvances Harvard's world-changing mission in meaningful ways,inspires innovation and collaboration, and builds skills andexpertise. We are dedicated to creating a diverse and welcomingenvironment where everyone can thrive. Why Work at Harvard Library? At Harvard Library, we are champions of curiosity. We aim to beglobal leaders in expanding world knowledge and intellectualexploration. We engage with our communities in the creation andsharing of new knowledge, connecting them with the vast collectionsthat we curate and steward through collaborations around the world.At its core, our mission for nearly four centuries has been toadvance the learning, research, and pursuit of truth that are atthe heart of Harvard. Our efforts are motivated and powered byworking collaboratively, embracing diverse perspectives,championing access, aiming for the extraordinary, and alwaysleading with curiosity. Job Description **Although the position will remain posted until filled,applicants are strongly encouraged to apply by the end of the dayon Monday, November 23, 2026.** Job-Specific Responsibilities: The Associate Director of Financial Planning & Analysis(FP&A) serves as a strategic finance leader for Harvard CollegeLibrary, providing leadership in financial planning, budgeting,forecasting, multi-year financial planning, capital planning, fundmanagement, and decision support across a diverse portfolio ofoperating, endowment, and restricted funds. Reporting to the Senior Director of Financial Planning &Analysis, the Associate Director leads the Harvard College Libraryfinancial portfolio and supervises members of the FP&A team. The Associate Director partners closely with library leadership,budget managers, Accounting, VPDR, FAS Finance, and otherUniversity stakeholders to provide strategic financial guidance,strengthen financial stewardship, develop staff, improve businessprocesses, and support informed decision-making that advances theLibrary's mission and institutional priorities.

DUTIES AND RESPONSIBILITIES

Team Leadership & Organizational Development Supervise, mentor, coach, and develop FP&A staff byproviding technical guidance, establishing priorities, managingworkloads, reviewing work products, and supporting professionalgrowth. Foster a collaborative, customer-focused, and high-performingteam culture that promotes accountability, continuous improvement,innovation, and exceptional client service. Support recruitment, onboarding, training, performancemanagement, and succession planning to strengthen organizationalcapacity and develop future finance leaders. Establish, maintain, and continuously improve FP&A documentation, shared file structures, workflow standards, internalcontrols, and business continuity plans to promote operationalconsistency, knowledge transfer, and organizationalresilience. Financial Strategy, Budget & Resource Stewardship In partnership with the Senior Director, lead the development,implementation, monitoring, and presentation of the Harvard CollegeLibrary annual operating budget, quarterly forecasts, multi-yearfinancial plan (MYFP), capital planning, and related financialdeliverables for library leadership, the Vice President for theHarvard Library, and FAS Finance. Serve as the primary FP&A advisor to Harvard CollegeLibrary budget managers by providing strategic financial guidanceon budget development, forecasting, fund management, financialsustainability, and long-term resource planning. Monitor, analyze, and advise on major funding sources andfinancial activity, including University charges, endowment income,FAS, PDF, and other subventions, other tub income transfers,central assessments, income credits and debits, gifts, and otherrevenue sources. Lead fund utilization and optimization strategies by evaluatingunrestricted and restricted fund balances, reserve planning, andspending trends to maximize financial flexibility while ensuringcompliance with University and FAS policies and donor intent. Oversee FTE and position management by monitoring staffingplans, salary budgets, vacancies, workforce projections, andorganizational changes to ensure alignment with approved budgetsand strategic priorities. Identify financial risks and opportunities through varianceanalysis, trend analysis, scenario modeling, and long-rangeforecasting, recommending strategies that promote financialsustainability and operational effectiveness. Lead complex financial analyses, business cases, and specialprojects that support library leadership in evaluating strategicinitiatives, operational alternatives, and resource allocationdecisions. Operational Planning, Facilities & ContinuousImprovement Lead financial planning and analysis for facilities/buildingoperations operating budgets, building reserves, capital projects,space-related costs, and other infrastructure investments thatsupport Library operations. Provide financial planning and analysis for collectionsmanagement, including budget development, spending analysis, fundutilization, and long-term financial sustainability. Develop and implement advanced financial models, dashboards,reporting tools, and analytical methodologies that improveforecasting accuracy, operational efficiency, and executivedecision support. Evaluate emerging technologies, including Generative AI andfinancial systems enhancements, to identify opportunities to improve reporting, workflow automation, analytical capabilities,and administrative efficiency. Perform other duties and special projects as assigned insupport of the goals and priorities of the Harvard College LibraryFinance organization. Strategic Partnerships & Client Services Build and maintain collaborative relationships with Accounting,Library Administration, Library Building Operations, VPDR, FASFinance, Human Resources, University financial offices, librarybudget managers, and other stakeholders to ensure coordinatedfinancial planning, accurate reporting, and responsible stewardshipof University resources. Partner with library leadership to provide consultativefinancial guidance that aligns operational planning with strategicpriorities and supports informed decision-making. Represent FP&A on cross-functional initiatives, strategicprojects, and FAs and University-wide financial planning efforts asassigned. Support the continued integration and advancement of HarvardCollege Library finance organization through collaboration, processimprovement, and the implementation of shared best practices. Other duties as assigned Level of Flexibility: Work location is responsive andsubject to change based on business needs. Requests for flexibilitywill be considered consistent with Harvard University flexworkpolicies Qualifications Basic Qualifications: Bachelor’s degree or equivalent work experience required Minimum of 8 years’ relevant work experience Additional Qualifications and Skills: Supervisory experience Advanced knowledge and experience with Microsoft Office Suite,Excel and PowerPoint skills Advanced knowledge and experience of budget management,financial analysis, financial modeling; working knowledge ofaccounting principles Advanced knowledge and experience with financial systems anddata query tools Harvard financial administrative systems (HUBS, SmartView,Oracle, CAPS, CPATH, PeopleSoft) knowledge and experience aplus Ability to work in ambiguous environment: to define objectives,set tasks, build relationships, and achieve outcomes Excellent written and verbal communication skills Excellent interpersonal skills: ability to work well within alarge and complex organization; ability to build strongrelationships with constituents and provide services andinformation to meet their needs Collaborative working style with excellent consultative,project management, problem solving and presentation skills Demonstrated commitment to equity, diversity, inclusion,belonging and antiracism Additional Information Physical Requirements: There are no notable physical demands associated with thisposition. Work Environment: This position will be hybrid and will sometimes require on-sitework in Cambridge, Massachusetts. The hybrid work model will be compliant with Harvard Universitypolicies. Other Information: This position has a 90-day orientation and review period. Pre-Employment screening required. Work Format Details This position has been determined by school or unit leaders thatsome of the duties and responsibilities can be effectivelyperformed at a non-Harvard location. The work schedule and locationwill be set by the department at its discretion and based uponoperational needs. When not working at a Harvard orHarvard-designated location, employees in hybrid positions mustwork in a Harvard registered state in compliance with theUniversity’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location.Individuals must meet work location sponsorship requirements priorto employment. Salary Grade and Ranges This position is salary grade level 059. Please visit Harvard's Salary Ranges to view thecorresponding salary range and related information. Benefits Harvard offers a comprehensive benefits package that is designed tosupport a healthy work-life balance and your physical, mental andfinancial wellbeing. Because here, you are what matters. Ourbenefits include, but are not limited to: Generous paid time off including parental leave Medical, dental, and vision health insurance coverage startingon day one Retirement plans with university contributions Wellbeing and mental health resources Support for families and caregivers Professional development opportunities including tuitionassistance and reimbursement Commuter benefits, discounts and campus perks Learn more about these and additional benefits on our Benefits & WellbeingPage . EEO/Non-Discrimination Commitment Statement Harvard University is committed to equal opportunity and non-discrimination . We seek talent fromall parts of society and the world, and we strive to ensureeveryone at Harvard thrives. Our differences help our communityadvance Harvard's academic purposes. Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on thebasis of race, ethnicity, color, national origin, sex, sexualorientation, gender identity, veteran status, religion, disability,or any other characteristic protected by law or identified in theuniversity's non-discrimination policy . Harvard'sequal employment opportunity policyand non-discrimination policy help allcommunity members participate fully in work and campus life freefrom harassment and discrimination. #J-18808-Ljbffr Harvard University, Faculty of Arts & Sciences