Executive Operations Coordinator

Job Description:

Our client is seeking an experienced Executive Assistant to support Upper Management and Sales in a fast-paced manufacturing environment.

The ideal candidate will have strong customer service and communication skills, manufacturing experience, accurate data analysis skills, and proficiency in Microsoft Office, particularly Word and Excel.

Hours & Pay:

On-site

$28-$30/hour

M-F 8-5 pm

Responsibilities:

- Provide order status, pricing, availability, and delivery updates.

- Meet with the President of the company 2-3 daily.

- Have prior experience with preparing meeting agendas, presentations, and reports.

- Managing calendars, meetings, appointments, and schedules.

- Working together with internal teams to problem solve issues and report to upper management with their findings.

- Coordinate with production to confirm manufacturing schedules and lead times.

- Work with shipping/logistics to track deliveries and resolve shipping issues.

- Manage returns, credits, replacements, and customer complaints.

- Create and maintain quotes, purchase orders, invoices, and other documentation.

- Identify and resolve order discrepancies or production-related issues.

Qualifications:

- 1-2 years of experience with ERP/MRP software.

- 5+ years' experience with Microsoft Office, especially Excel and Outlook.

- Manufacturing/production knowledge is required.

Work Location: In person