Administrative Assistant

Pay Range: Hourly Rate: $26.44 - $33.65. The actual annual salary offered to a candidate will be based on variables including experience, geographic location, education, and skills/achievements, and will be mutually agreed upon at the time of offer. Job Description The Kinetic Group is a world leader in the design, manufacturing, and distribution of small caliber ammunition under the iconic brands B&P, CCI, Federal Premium, Fiocchi, HEVI-Shot, Remington and Speer. We have domestic ammunition manufacturing facilities in Minnesota, Idaho, Arkansas, and Missouri, and service law enforcement, government agencies and sporting enthusiasts throughout the world. Today, The Kinetic Group is a part of the Ammo+ division of The Czechoslovak Group (CSG), which holds a diverse portfolio of companies in the defense, security, automotive, aerospace and rail industries. The Administrative Assistant provides comprehensive administrative, legal, compliance, marketing, and office operations support to ensure efficient day‑to‑day business functions. This role serves as a trusted liaison across departments, managing calendars, documentation, reporting, and coordination efforts while handling sensitive information with discretion. This position reports to the Sr. Manager of Corporate Compliance Legal and is based out of our Anoka office. What you’ll do: Administrative & Department Support Manage calendars for Legal, HR, and Marketing teams, as requested. Arrange travel, prepare and process expense reports, and coordinate meetings. Plan, coordinate, and support company and departmental events, including trainings and corporate functions. Sort and distribute mail for Legal, Compliance, HR, and Marketing. Review and process invoices, check requests, and wire transfers. Legal & Compliance Support Assist with due diligence/screenings and foreign visitor management by gathering necessary documents and inputting data into required databases. Coordinate onboarding and documentation for outside counsel. Serve as a trusted liaison between Legal/Compliance and internal stakeholders. Notarize legal and business documents, including affidavits (active Notary commission preferred). Track and manage attorney Continuing Legal Education (CLE), State Bar compliance and license renewals, and professional memberships. Ensure adherence to privacy, data protection, and ethical standards. Marketing & Customer Support Coordination Support Marketing with processing no‑charge orders and submitting credit card applications. Work with Customer Support to place orders, resolve issues, and track orders for Marketing team shooters. Serve as a liaison between Marketing and team shooters. Generate timely reports, including: no‑charge order recap AA recap open order reports for shooters kids and clays recap additional reports as requested Order and maintain office supplies; assist with shipping and creating labels (FedEx, USPS, UPS). Order merchandise for events, as requested. Handle sensitive and confidential information using sound judgment and discretion. Perform additional duties as assigned. Experience you bring: High school diploma or GED required; associate degree preferred. 2+ years of general office or administrative experience. Excellent verbal and written communication skills; able to interact confidently and professionally. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Willingness and ability to learn travel, booking, and expense software. Active Notary Public commission in Minnesota preferred. Ability to work independently with minimal supervision. Strong organizational, prioritization, and time‑management skills. High attention to detail with a quality‑control mindset. Clear and professional written and verbal communication. Sound judgment, integrity, and the ability to handle confidential information. Collaborative, solutions‑oriented, and adaptable. Work Environment: Employee work assignments may include tasks working with and/or exposure to potentially hazardous areas, including flammables and explosives. Safety training is provided to all employees to ensure compliance with company and federal regulations. Benefits: Day‑one healthcare coverage Company-paid parental leave A dollar-for-dollar 401(k) match up to 6% Career development opportunities Education assistance Paid time away from work to help you thrive both professionally and personally Minorities/Females/Protected Veteran/Disabled International Traffic in Arms Regulation (ITAR) and Export Administration Regulation (EAR) Requirements: To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national; (ii) U.S. lawful, permanent resident (a/k/a green card holder); (iii) Refugee under 8 U.S.C. Section 1157; or (iv) Asylee under 8 U.S.C. Section 1158 or be eligible to obtain the required authorizations from the U.S. Department of State. Gun Control Act Requirements: (i) convicted of a crime punishable by imprisonment for a term exceeding one year; (ii) fugitive from justice; (iii) unlawful user of or addicted to any controlled substance (as defined in section 102 of the Controlled Substance Act 21 U.S.C. 802); (iv) who has been adjudicated as a mental defective or has been committed to any mental institution; (v) illegal alien; (vi) discharged from the Armed Forces under dishonorable conditions; (vii) who has renounced his or her United States Citizenship; (viii) who is subject to a court order restraining the person from harassing, stalking, or threatening an intimate partner or child of the intimate partner; (ix) who has been convicted of a misdemeanor crime of domestic violence. Across The Kinetic Group, we rally for the customer by fostering collaboration, sharing insights and scaling competencies. We engineer our products in ways that match the drive of the people who put them to work in the field, on the course and on the battlefield. We’re not just a name on the door — we are the people developing the products that help customers the world over. The Kinetic Group is an equal opportunity employer. All applicants are considered for employment without to regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, and any other characteristics protected by law. The EEO Law poster is available here: If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e‑mail to View email address on click.appcast.io. #J-18808-Ljbffr