Legal Support Specialist

General Description Elevate your legal career and find a healthy work-life balance by joining the Wyoming Office of the Attorney General. We are seeking highly motivated, organized, and professional applicants for a Legal Support Specialist position in the Administration Office. In this position, you will work on a daily basis with administrative staff including the Office Manager and senior leadership. Description And Functions Open Until Filled General Description Elevate your legal career and find a healthy work-life balance by joining the Wyoming Office of the Attorney General. We are seeking highly motivated, organized, and professional applicants for a Legal Support Specialist position in the Administration Office. In this position, you will work on a daily basis with administrative staff including the Office Manager and senior leadership. Responsibilities include the ability to assess a situation when handling the many assorted calls, correspondence, and interactions with the public. This individual will also be responsible for maintaining accurate records for several management systems. Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes: Comprehensive health, dental, and vision insurance Paid vacation, sick leave, FMLA, and holidays Retirement - Pension and 457B plans that help you build a secure future Flexible schedules and work-life balance options Meaningful work that makes a difference for Wyoming communities and MUCH MORE! Explore our Total Compensation Calculator: Human Resource Contact: Stacy Berres / View phone number on click.appcast.io / View email address on click.appcast.io ESSENTIAL FUNCTIONS Perform administrative duties as assigned by the administrative staff. Deal with visitors and callers seeking assistance professionally and helpfully. Interpret incoming messages and correspondence for a timely response. Maintain accurate and complete records using several management systems. Process and maintain an accurate tracking system for Administrative and Law Office correspondence, emails, etc. Screen mail for the Administrative Office and re-route as necessary. Manage the Webmaster email account. Assist with website updates and Enterprise Technology System requests. Assist with travel arrangements, requests, and reimbursements. Maintain an accurate tracking system for bill reviews during the legislative session. Assist with training room scheduling, configuration, materials, and attendance. Assist in creating and archiving case files. Qualifications PREFERENCES Preference may be given to applicants with familiarity with legal processes, word processing, and file management systems. Knowledge Knowledge of legal processes and law office workflow. Knowledge of Google, Word, Excel, Access, and PowerPoint computer programs. Skill in time management. Skill in professional, oral, and written communication. Skill in working with the public and staff members. Ability to reason logically, analyze situations accurately, and recommend an effective course of action. Ability to work cooperatively with attorneys, support staff, and the general public. Ability to use office equipment, including computers, fax machines, copiers, and scanners. Ability to work independently with minimal supervision. Education MINIMUM QUALIFICATIONS Bachelor's Degree (Typically in Legal Studies/Paralegal) Experience 0-1 year of progressive work experience (Typically in Legal Studies/Paralegal) OR Education & Experience Substitution 1-4 years of progressive work experience (Typically in Legal Studies/Paralegal) Certificates, Licenses, Registrations None Necessary Special Requirements Physical Working Conditions Desk work and limited lifting are required when working with office records. Notes FLSA: Non-exempt Successful applicants are required to pass a background investigation. Supplemental Information 015-Attorney General - Administration Division Click here to view the State of Wyoming Classification and Pay Structure. Explore our Total Compensation Calculator: compensationcalculator.wyo.gov URL: The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version. Human Resource Contact: Stacy Berres / View phone number on click.appcast.io / View email address on click.appcast.io Working for the State of Wyoming means more than a job — it’s a stable, rewarding career that lets you make a difference while enjoying a great quality of life. Employees Enjoy Comprehensive health coverage – medical, dental, and vision plans for you and your family Voluntary Benefits – including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts Multiple retirement options – including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security Generous paid leave and flexible schedules – vacation, sick leave, paid FMLA and 11 paid holidays each year Public Service Loan Forgiveness eligibility – for those with qualifying student loans Training and professional development – to support your career growth and advancement Employee Assistance Program – Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts Wellness Program – Earn paid time off and incentives by focusing on your personal health Know your full value. Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like. Explore your total compensation: WORKING FOR THE GREATEST STATE IN THE NATION - Wyoming offers a lifestyle you can’t find anywhere else — wide-open spaces, clean air, friendly communities, year-round recreation, and no state income tax. 01 (AA) Which of the following best describes your highest completed level of education to date or within the next three (3) months? (Transcripts may be required.) High School Diploma/GED/or Equivalent Some college Coursework, No Degree Received Associate's Degree Associate's Degree and additional coursework Bachelor's Degree Bachelor's Degree and additional coursework Master's Degree Master's Degree and additional coursework Doctorate Degree Doctorate Degree and additional coursework None of the Above 02 (AA) Which of the following Quarter/Semester credit hours best describes your completed college education to date or within the next three (3) months? (Transcripts may be required.) 45+ Quarter hours/30+ Semester hours 90+ Quarter hours/60+ Semester hours 136+ Quarter hours/91+ Semester hours 180+ Quarter hours/120+ Semester hours 225+ Quarter hours/150+Semester hours N/A 03 (BALG07) How many years of relevant work experience or transferable skills do you have related to the job description? No relevant experience, but willing to learn. Less than one (1) year of relevant experience. One (1) to less than two (2) years of relevant experience. Two (2) to less than three (3) years of relevant experience. Three (3) or more years of relevant experience. 04 (AA) Describe your relevant experience below. 05 Do you have familiarity with legal or office processes, word processing, and file management systems? Yes No 06 Describe your experience below. 07 Where did you hear about this opportunity? Government jobs Indeed LinkedIn Zip Recruiter Wyoming Workforce Center Other job sites (Wyoming at Work, Monster, etc.) Social Media (Facebook, Twitter, etc.) Newspaper/Newsletter Advertisement Career Fair Human Resources Division Friend or Acquaintance (Not State Employee) Current State Employee Other 08 (A1) If you selected "Current State Employee" please provide the employee's first and last name, and include the department they work for if known. Please limit this response to only one employee. This employee may be eligible for a Referral bonus 09 (A1) If you selected Other, please tell us where you heard about this opportunity. 10 (AA) VETERANS' PREFERENCE DISCLOSURE: PER WYOMING STATUTE, current employees of the State of Wyoming are not eligible for veterans' preference. If you are not a current employee of the State of Wyoming, to be eligible to receive veterans' preference you MUST have been a resident of the State of Wyoming for a period of one (1) year or more at any time prior to submitting this application. I have read and understand the veterans' preference disclosure. Yes No I am not a veteran 11 (AA) VETERANS' PREFERENCE: If you are a war veteran as defined in section 101, Title 38, United States Code or are the surviving spouse of a war veteran who receives survivor benefits from the federal government based on the veteran's military service, and wish to claim veterans' preference, please attach the appropriate documentation substantiating your claim. Indicate below your appropriate veterans' preference status. By requesting veterans' preference, you are certifying that you meet the statutory requirements as described in the above disclosure. Current State Employee Veteran - DD214 Attached Disabled Veteran (10% or more) - DD214 and Veteran's Disability Determination Attached Surviving Spouse of a Deceased Veteran - DD214 and proof of Survivor Benefit Attached None of the above 12 (AA) Please be advised that an incomplete application WILL NOT be considered for employment. An attached resume' is not required and is not an acceptable substitution for a completed application. Some State of Wyoming agencies use E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities at I have read and understand the above statement. Yes No Required Question #J-18808-Ljbffr