Coordinator of Administrative Services - Herbert Wertheim College of Medicine

About FIU Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university. Job Summary The Herbert Wertheim College of Medicine is currently seeking a Coordinator of Administrative Services to join our team of professionals. Duties Coordinates administrative support in the Office of Medical Education by assisting with tasks across multiple committees. Collects and tracks alumni teaching participation data for program evaluation. Assists in recruiting, onboarding and training of Alumni for teaching related activities. Assists in creating and distributing annual alumni survey and analyzing data, including teaching interests and mentorship availability. Assists with preparing annual program outcome reports for Alumni Teaching and Academic Advising, including pulling and organizing referrals, satisfaction, and completion data to support CQI and LCME documentation. Develops on-boarding processes and materials for new advisors/coaches in collaboration with the leadership team. Organizes events/meetings for advisors including scheduling, agenda, setup and break down. Assists with mapping data entry and maintaining advisor roster and any necessary assignment changes. Schedules advising and /coaching appointments for students, along with follow ups and documentation of these appointments. Tracks meetings with students to ensure that all students have annual meetings, and that all faculty time is properly recorded. Develops and maintains records for students excused absences, rescheduling and professionalism concerns. Organizes, tracks, completes and maintains advising/coaching files. Coordinates with the Office of Student Affairs (OSA) for the purpose of proper student record keeping and appropriate exchange of information. Liaises with the HWCOM Information Technology team on the design, planning, implementation, and troubleshooting of technology used to manage advising processes, including Student Folio. Performs essential duties in emergencies (e.g., hurricanes, storms) and/or any other university emergency closing. Is expected to report to work as needed during university emergency closing, given appropriate notification from Department administrator. Performs related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department; OR six (6) years of office or related experience; OR an equivalent combination of relevant education and/or experience. Job Category Administrative Advertised Salary $40,000-$42,000 Work Schedule Begin time: 8:30 AM End time: 5:00 PM Pre-Employment Requirements Criminal Background Check Disclosures Clery Notice In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station). Pay Transparency Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Notice of Non-Discrimination FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and affirmative action employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office Of Civil Rights at View phone number on click.appcast.io or email View email address on click.appcast.io. Reasonable Accommodation Statement Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at View phone number on click.appcast.io or View email address on click.appcast.io. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity. #J-18808-Ljbffr