Accounts Payable Specialist

Accounts Payable Receive, review, and process vendor invoices on a timely basis. Verify invoices against purchase orders, receiving documents, contracts, and other supporting documentation. Ensure invoices have the appropriate department and general ledger coding. Obtain appropriate management approvals before payment. Enter invoices accurately into the accounting system. Research and resolve invoice discrepancies, duplicate invoices, missing documentation, and pricing differences. Maintain organized electronic and physical accounts payable records. Process vendor payments and assist with scheduled check runs and electronic payments. Monitor outstanding invoices and ensure payments are made according to established payment terms. Maintain accurate vendor records and W-9 documentation. Assist with vendor statement reconciliations and resolve outstanding balances. Hotel & Food and Beverage Accounting Process invoices related to hotel operations, including rooms, housekeeping, engineering, maintenance, utilities, supplies, and administrative expenses. Process Food & Beverage invoices and verify quantities, pricing, receiving documentation, and appropriate departmental coding. Work closely with Purchasing and Receiving to ensure all goods received are properly documented. Investigate discrepancies between invoices, purchase orders, and receiving records. Assist with month-end accruals and ensure outstanding invoices are properly recorded. Monitor recurring hotel expenses and ensure invoices are received and processed. Month-End & Accounting Support Assist the Accounting Department with month-end closing procedures. Prepare accounts payable reports and supporting schedules. Reconcile vendor statements and accounts payable balances. Assist with accruals, prepaid expenses, and other accounting entries as assigned. Maintain accurate documentation for internal and external audits. Provide requested documentation to management, auditors, and corporate accounting. INTERNAL CONTROLS & COMPLIANCE Follow all hotel accounting policies and procedures. Ensure proper approval and documentation for expenditures. Maintain confidentiality of financial and vendor information. Identify and report unusual transactions, potential duplicate payments, or discrepancies. Follow established segregation-of-duties and internal-control procedures. Protect company assets and financial information. CUSTOMER SERVICE Maintain professional and positive relationships with hotel departments and vendors. Respond to vendor inquiries regarding invoice status and payment. Communicate effectively with department managers regarding missing approvals or documentation. Provide excellent internal customer service to all hotel departments. QUALIFICATIONS High school diploma or equivalent required. Previous accounts payable, accounting, or hotel finance experience preferred. Hospitality accounting experience is strongly preferred. Experience with accounting or hotel financial systems preferred. Food & Beverage accounting experience is a plus. Strong attention to detail and organizational skills. Ability to maintain accurate records and meet deadlines. Strong communication and problem-solving skills. Ability to handle confidential financial information. Proficiency in Microsoft Excel and Microsoft Office. PHYSICAL REQUIREMENTS Ability to sit and work at a computer for extended periods. Ability to communicate effectively by telephone, email, and in person. Ability to occasionally lift and carry files, boxes, or office materials as needed. WORK ENVIRONMENT This position works primarily in an office environment within a hotel setting and regularly interacts with hotel leadership, department managers, employees, vendors, and other accounting team members. #J-18808-Ljbffr