WAREHOUSE ADMIN

Warehouse Admin

At Sally Beauty Holdings, Inc., our purpose is to inspire a more colorful, confident, and welcoming world. We are the leader in professional hair color, selling and distributing professional beauty supplies across 11 countries through our Sally Beauty and Beauty Systems Group businesses. Sally Beauty offers products for hair color, hair care, nails, and skin care to retail customers looking for salon quality products at a value price. Beauty Systems Group, branded as Cosmo Prof or Armstrong McCall stores, along with its direct sales consultants, sell professionally branded products intended for use and resale by salons to retail consumers.

About the Role

This position provides specialist level administrative support to the facilities Director, Operations Managers, Warehouse Supervisors and Human Resources Business Partners. Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Responsibilities

• Answer telephones and screens callers to provide appropriate solutions and/or, take messages, or transfer calls to appropriate individuals.
• Greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs. Maintain a sign in log and follow all appropriate safety procedures.
• Create, maintain, and enter information into databases for daily, weekly, and monthly production, labor, safety, financial, and employee reports.
• Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expenses, statistical, or monthly reports.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Coordinate conferences, meetings, or special events, such as luncheons or employee family events.
• Maintains employee information by entering and updating employment and status-change data. Provides payroll information by collecting time and attendance records. Submits employee data reports by assembling, preparing, and analyzing data.
• Prepare and maintain employment records related to events such as hiring, termination, attendance, and other employee related files.
• Supports human resources processes by administering tests, scheduling appointments, conducting orientation, maintaining records and information. Substantiates applicants skills by administering and scoring tests.
• Hire employees and process hiring-related paperwork. Schedule and conduct new employee orientations.
• Processes all invoices for facility expenses. Tracks until they have cleared the A/P process. Reconciles statements. Completes monthly budget analysis and reconciliation.
• Maintain and balance petty cash fund and capital projects balances monthly.
• Orders and maintains all office supplies used in the facility.
• Process new hire payroll requests, all payroll corrections, and off cycle payroll check requests, and other employee payroll requests or issues.
• Keep all communication boards up to date with required legal state, federal, company, safety and employee recognition information.
• Performs other duties as assigned or requested by management.

Knowledge, Skills & Abilities Requirements

• High school diploma or equivalent
• Requires 1-3 years of directly related experience or equivalent education credits
• Must have a thorough working knowledge of all processes and policies relating to all duties performed in their assigned department(s)
• Working knowledge of currently utilized warehouse management software and equipment used in their department(s)
• Verbal and written communication skills
• Ability to work in a fast-paced environment with the capability to adjust to change and interruptions
• Ability to work with limited supervision

Competencies & Attributes

• Passionate Learner actively learns; asks questions to gain further understanding; open to feedback; applies learning to role; considers learning important and completes when assigned
• Flexible & Agile Adapter open to change, works well with little direction and finishes the task, keeps calm under pressure and doesn't dwell on the past
• Talent Builder shares knowledge with others, considers how to include others to problem solve and gain knowledge, looks for ways to acknowledge and motivate others
• Effective Communicator can articulate well when sharing information, self-aware of impact and style when communicating to engage others, asks questions and listens
• Team Builder works well with others, collaborates with a wide number of associates/teams, acts humbly when a part of a team and understands the importance of including others
• Customer Focused Partner understands the customer and shares insights, values the customer and eager to make a positive impact, holds self to a good standard of customer service
• Strategic Thinker brings new, strategic ideas to the team, actively supports strategic plans, provides additional ideas to drive improvements
• Big Picture Thinker understands how the team operates, knows how decisions could impact other teams
• Results Driver holds self to a good standard of work and delivery, manages own time and focuses on the right priorities, self-motivated, adapts easily, demonstrates grit

Problem Solver & Decision Maker uses the right information to make decisions and take action with others to solve problems, uses good judgement to make prompt yet balanced decisions

Working Conditions & Physical Requirements

The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting and training rooms, retail stores, and residences or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The work area is adequately lighted, heated, and ventilated. The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, files, books, small parts; using a copier/scanner, using a keyboard, driving an automobile, etc. No special physical demands are required to perform the work.