Trust Administrator

Job Description

Job Description

At Smith Debnam, our philosophy is simple - to provide the best possible value to our clients. We firmly believe that the key to delivering such value is equally simple - the people who make it happen. Our professional service team, the attorneys, paralegals, and staff, are therefore our most important asset. We are committed to maintaining an environment that provides professional fulfillment, actively supports professional development, and communicates the value of each person's contributions.

Smith Debnam has been providing legal services to businesses and individuals in North Carolina for more than 40 years. We offer our employees a professional work environment, competitive salaries, quality benefit programs and flexible work hours.

Summary Job Description: 

This position is responsible for monitoring and reconciling all transactions for money received and processed through our client trust accounts. Ensuring that all transactions performed are being handled according to prescribed policies and procedures and to maintain controls established to safeguard client assets. It is also responsible for daily and monthly payment and bank reconciliations.

Essential Duties and Responsibilities :

• Reconcile monthly trust accounts statements with the bank as well as the system account balance
• Post all funds received each day to the individual client accounts
• Pull client remittance reports and cost invoices to send as per work standards
• Create a web pay report to import in the system as well as one for daily payment postings
• Cut cost checks for all legal filings according to each client’s standards
• Prepare a daily deposit reconciliation file for all payments received
• Perform daily imaging of all payments received and scan each into the appropriate file
• Reverse all cost checks received daily and code accordingly
• Prepare and consolidate information and support documentation for client audits as needed
• Pay invoices weekly for E-filing fees, FedEx fees and Certified mail receipts
• Review, prepare and make daily deposits electronically for each client trust account
• Reconcile and pay client cost and fee invoices as received
• Assist with financial task and trust account projects as needed

Knowledge, Skills, and Abilities Required: 

• Accounting/Finance BA Degree is preferred
• Basic understanding of accounting processes (Ledgers, Credits and Debits)
• Advanced mathematical skills are required
• Intermediate skills in Microsoft Office, strong Excel experience required
• 1+ years experience in Finance or Accounting
• Ability to work in a team environment
• Good verbal and written communication skills, legible handwriting
• Strong ability to process large volume of work in an efficient and precise manner
• Proven ability to multitask and prioritize workflow
• Proficient organizational skills and strong attention to detail