Procurement Specialist

Pace BuyerThe Buyers Desk is a centralized procurement execution function within program. We handle purchase requests end-to-end — from intake through purchase order creation, vendor coordination, and invoice readiness — so business teams can move quickly without navigating procurement systems. As a PACE Buyer, you own the execution of purchases across the full Procure-to-Pay lifecycle. While Coupa is the system of record, your role goes beyond PO creation — you work directly with vendors, FP&A, Accounts Payable, Sourcing, and business stakeholders to ensure each purchase is correctly structured, compliant, and set up for smooth invoicing and payment. You are responsible for data accuracy, compliance, and resolving issues across systems and stakeholders, ensuring that purchases don't stall due to missing information, incorrect setup, or process gaps. This role sits at the intersection of systems, stakeholders, and vendors — ensuring procurement execution works in practice, not just in tooling.Purchase Execution (Coupa + Vendor Coordination)Review incoming purchase requests, triage by priority and complexity, and create accurate Coupa requisitions on behalf of requestersMap requests to the correct commodity code to ensure proper GL alignment and prevent downstream finance issuesValidate cost center and project code assignment before submission to avoid approval delaysDetermine service start and end dates from contracts/SOWs and apply correct prepaid treatment where applicableManage PO amendments, renewals, monthly netting activities, and closures across your portfolioFP&A CoordinationConfirm budget availability and project code assignments with FP&A before submitting requisitionsPartner on month-end accrual reviews — validating prepaid flags, service periods, and PO structure against expected invoicesIdentify and resolve coding issues (cost center, GL, project) before they create downstream reworkVendor Interactions & Invoice EnablementCoordinate directly with vendors on PO setup, payment terms, and invoicing requirements to ensure invoices match and process smoothlySupport vendor onboarding through the Vendor Assessment Process (VAP) and confirm completion before raising purchase requisitionFollow up on missing goods receipts, which are required for invoice paymentRequester SupportAct as the primary point of contact for business requesters from intake through PO issuanceProactively follow up on missing information or incomplete requests to meet SLAsProvide a seamless experience so requesters don't need to understand procurement systems to complete a purchaseComplianceAssess each request for compliance requirements, including after-the-fact (ATF) purchases, emergency exceptions, and blanket PO scenariosConfirm vendor assessment workflow completion at required thresholdsApply regional requirements (e.g., tax treatment, entity-specific rules, restricted currencies)Escalate repeat non-compliant behaviors and exceptions with clear documentationCoordinate with Sourcing where required and support PO setup post-contract executionWhat We're Looking For2+ years in procurement operations or procure-to-pay execution, hands-on PO creation and queue managementWorking knowledge of how GL accounts, cost centers, project codes, and payment terms connectExperience with Coupa (preferred) or a comparable P2P platformAbility to manage a queue of requests at different stages while meeting response SLAsStrong cross-functional communication skills across Finance, AP, Legal, and business stakeholdersHigh attention to detail across data inputs (commodity codes, entity, currency, coding) before submissionExperience in a global or multi-entity environment where regional requirements impact PO structureNice To HaveDirect Coupa experience, including PO creation, invoice exception handling, and supplier portal supportExperience with procurement intake or vendor assessment toolsBackground working with FP&A on accruals, prepaid treatment, or month-end closeProcurement experience in media, tech, or entertainment (e.g., marketing, content, talent spend)Experience in a shared services or centralized procurement modelUS Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.By applying, you acknowledge that AI-assisted tools may be used during hiring. #LI-KG6