Part-Time Office Manager

Job Description

Job Description

Part-Time Office Manager

Flexible Schedule: Approximately 15–20 Hours Per Week

Pay: $25-$30 DOE

Location:  Middletown, CT area 

Are you an organized, detail-oriented professional who enjoys keeping an office running smoothly? We are seeking a Part-Time Office Manager to support accounting, customer service, and administrative functions.

The schedule is approximately 15–20 hours per week and may be structured as 5–6 hours per day or several days per week. The client is open to discussing a schedule that works well for the right candidate.  

Position Summary

The Office Manager will serve as a key point of contact for customers while managing accounts receivable, supporting accounts payable activities, and overseeing a variety of office administration functions. This role requires excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

Accounting & Administrative

• Apply and post incoming customer payments
• Maintain accurate accounts receivable records
• Prepare month-end accounts receivable reports for the Controller
• Research and resolve payment and posting discrepancies
• Manage collection activities for delinquent accounts
• Support accounts payable functions
• Maintain customer records, invoice copies, credit information, and customer profiles
• Perform general office administration and other duties as assigned

Customer Service

• Serve as the primary point of contact for customer inquiries by phone and email
• Enter and process customer orders
• Communicate pricing, scheduling, delivery dates, and packaging information
• Respond to customer questions and resolve complaints professionally
• Coordinate with internal departments to ensure customer needs are met
• Inform customers of current promotions and offerings

Quality System Support

• Support the company's Quality Management System in accordance with ISO 9001:2015 requirements
• Follow documented procedures and practices that affect product quality

Qualifications

• Minimum of 5 years of experience in office management, bookkeeping, customer service, sales support, or a related role
• Experience with accounts receivable, accounts payable, and collections
• Strong organizational and problem-solving skills
• Proficiency with Microsoft Word and Excel
• Excellent written and verbal communication skills
• Ability to work independently and manage multiple responsibilities

Opportunity Highlights

• Flexible part-time schedule
• Supportive team environment
• Variety in daily responsibilities
• Competitive compensation based on experience

If you enjoy being the person who keeps both the office and customer relationships running smoothly, we'd love to hear from you.

A.R. Mazzotta is an equal opportunity employer. It is the policy of A.R. Mazzotta to employ, recruit, hire, train and promote individuals without regard to race, color, religious creed, sex, national origin, age, marital status, present or past history of mental disability, intellectual disability, learning disability, or physical disability, religion, political affiliation or belief, pregnancy, ancestry, veteran status, sexual orientation, gender identity or expression or any other status protected by federal, state, or local laws.

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