Clerical: MS Registrar

Campus Records Coordinator

Primary Purpose: Responsible for maintaining student records at the campus level. Process student enrollment, transfers, and withdrawals for the campus.

Education / Certification

• High School Diploma or GED.

Special Knowledge / Skills

• Ability to maintain accurate and auditable records.
• Ability to use personal computer and software to develop or maintain spreadsheets and databases. Ability to use word processing software.
• Proficient typing and file maintenance skills.
• Basic math skills.
• Strong organizational, communication, and interpersonal skills.

Experience / Other Requirements

• Three years of clerical experience.

Major Responsibilities and Duties: Records, Reports, and Correspondence

• Maintain physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Coordinate grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards.
• Process and transmit requests for student information, including student transcripts for colleges and universities.
• Calculate grade point averages, class rank, and prepare honor rolls.
• Assist counselors with the enrollment, withdrawals, and transfer of students and process applicable records.
• Assist campus administration and counselors with the preparation of reports and student data information.

Other

• Prepare and distribute student identification cards, bus passes, and parking stickers.
• Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.
• Maintain confidentiality of information.
• Responsible for properly maintaining district records, adhering to all policies set forth by the district for records maintenance and learning the records retention schedule for department records.
• Other duties as assigned.

Supervisory Responsibilities: None.