Procurement Specialist

Insidesource DEI Statement

By nurturing a culture where everyone experiences a deep sense of belonging and equity of opportunity, we will uphold our vision to “unleash human and business potential.” We commit to being an anti-ism workplace and embedding diversity, equity, and inclusion throughout our business.

Job Summary

The Procurement Specialist is responsible for actively placing and following up on all orders placed with online retail manufacturers to ensure accurate and prompt order shipment information. They perform on-going, effective, and courteous communication on behalf of Insidesource with our vendors and internal team.

Essential Duties and Responsibilities:

• Order Management
• Place all online retail orders for the assigned region.
• Maintain accurate order records, ensuring purchase details are complete and up to date.
• Monitor and manage order confirmations, backorders, and re-selections.
• Shipment and Tracking Oversight
• Track shipments and ensure timely tracking information is entered into our business system.
• Communicate with vendors and internal teams regarding order status, delays, or discrepancies.
• Financial Reconciliation
• Perform monthly credit card reconciliation for online retail purchases.
• Ensure all reconciliation supporting documentation is accurate, complete, and submitted within deadlines.
• Partner with Finance to resolve discrepancies and maintain compliance with reconciliation deadlines.
• Vendor Management
• Issue and manage new vendor packets for product and services.
• Enter and maintain vendor profiles in business system.
• Act as the primary point of contact for vendors regarding online order placement and delivery status.
• Collaborate with internal stakeholders to confirm order requirements.
• Support Sales Support Director in identifying opportunities to improve ordering efficiency.

Supervisory Responsibilities

None

Skills, Knowledge, Experience Required

• Experience with Microsoft product suite (Excel, Word, and Outlook)
• Contract furniture industry experience (preferred)
• Product Vendor knowledge and/or purchasing background (preferred)
• Must be detail oriented
• Strong and effective verbal and written skills
• Ability to prioritize workload and work under pressure
• High comfort level with computers and technology
• Basic math skills
• Strong organizational and administrative skills
• Ability to work well with cross functional teams
• Comfort level establishing processes and developing standards
• Requires a strong work ethic, with an emphasis on teamwork and positive attitude
• Ability to multi-task and drive results in fast-paced environment
• Ability to see the big picture and integrate into day-to-day tasks and activities
• Understanding of the complexities and sophistication required to thrive in the dealer environment

The anticipated salary range for this role is $55,000- $60,000 annually. Actual compensation will be determined based on factors such as experience, skills, qualifications, geographic location and internal equity.