Sr. Clinical Affairs Specimen Operations Manager

Sr. Clinical Affairs Specimen Operations Manager

At Exact Sciences, we're helping change how the world prevents, detects, and guides treatment for cancer. We give patients and clinicians the clarity needed to make confident decisions when they matter most. Join our team to find a purpose-driven career, an inclusive culture, and robust benefits to support your life while you're working to help others.

Position Overview

The Sr. Clinical Affairs Specimen Operations Manager leads planning and execution of specimen logistics for clinical studies, ensuring that supply, sample handling, and associated data flows reliably support study designs, evidence generation, and portfolio needs. This role leads cross-functional execution of commercial and pipeline studies, applying operational and scientific expertise to ensure logistical readiness, optimize specimen operations, and deliver clinical programs on time, within budget, and aligned with business objectives. It also provides subject-matter support to junior team members.

Essential Duties

Include, but are not limited to, the following:

• Leads operational planning and strategic management of specimen logistics for assigned clinical studies, ensuring supply, collection, shipment, receipt, processing, storage, and reconciliation meet protocol and regulatory standards.
• Translates study requirements into actionable specimen operations plans, coordinating timelines, deliverables, and execution with clinical, laboratory, program, and external partners.
• Manages and analyzes key specimens and supply performance metrics (e.g., kit usage, sample quality, chain of custody, turnaround times) to identify risks, opportunities, and data-driven improvements supporting reliable study delivery.
• Problem-solves and resolves specimen and logistics issues, applying sound judgment to prioritize actions, escalate when needed, and ensure timely resolution in line with established procedures.
• Leads continuous process improvement, contributing to workflow documentation, standard practices, and initiatives that enhance efficiency, consistency, and scalability across studies.
• Provides guidance, coaching, and knowledge sharing to less-experienced team members, serving as a resource on specimen operations processes, tools, and best practices within clinical research.
• Upholds company mission and values through accountability, innovation, integrity, quality, and teamwork.
• Supports and complies with the company's Quality Management System policies and procedures.
• Maintains regular and reliable attendance.
• Ability to act with an inclusion mindset and model these behaviors for the organization.
• Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 90% of a typical working day.
• Ability to travel 10% of working time away from work location, may include overnight/weekend.

Minimum Qualifications

• Bachelor's degree in health or life sciences, supply chain, engineering, or a related field relevant to specimen logistics or clinical operations.
• 7+ years of experience in clinical trial operations, specimen or sample management, logistics, supply chain, or related operational support of clinical studies.
• Demonstrated experience coordinating cross-functional activities, applying working knowledge of project management principles to support execution across multiple studies or initiatives.
• 3+ years of experience in a project management support role.

Preferred Qualifications

• 2+ years of experience in process and workflow design, and process improvement.
• Certified Associate in Project Management (CAPM) through PMI.
• Strong understanding of FDA regulations and ICH GCP.
• Understands global regulations.
• Good understanding of clinical systems functionality and requirements.

Salary Range: $91,000.00 - $155,000.00 The annual base salary shown is for this position located in US - WI - Madison on a full-time basis. In addition, this position is bonus eligible.

Exact Sciences is proud to offer an employee experience that includes paid time off (including days for vacation, holidays, volunteering, and personal time), paid leave for parents and caregivers, a retirement savings plan, wellness support, and health benefits including medical, prescription drug, dental, and vision coverage. Learn more about our benefits.

Our success relies on the experiences and perspectives of a diverse team, and Exact Sciences fosters a culture where all employees can develop personally and professionally with a sense of respect and belonging. If you require an accommodation, please contact us here.

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We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, and any other status protected by applicable local, state, or federal law.

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