Freelance Event Planner X Studio J

Job Description

Job Description

About Us

Studio J Events is a Bay Area event design and production company specializing in large-scale, high-impact corporate events. We bring creative visions to life through innovative design, seamless execution, and exceptional client service.

The Opportunity
Our peak season is here, and we are building a bench of experienced freelance event planners we can bring in on a project basis. Our immediate need is for contract work spanning from late October through December 15, 2026, with ongoing opportunities during future high-volume periods.

Must be available December 2 – December 6 for consideration!

This is a freelance, project-based engagement. Each engagement covers one or more defined events. Great partners will be first in line for future projects, and for more permanent roles as Studio J grows.

What You Will Do
You will take an event that has already been sold and creatively designed, and run it end to end, independently, as part of the Studio J team and under the Studio J brand.

Planning and logistics:
• Take the handoff of a sold event (proposal, design, budget) and own delivery from that point through wrap.
• Build and manage the event timeline, run of show, and production schedule.
• Coordinate vendors, rentals, and talent: confirm orders, timing, load-in and load-out, and on-site needs.
• Work with the Studio J production and warehouse teams so builds, decor, and logistics land on time.
• Track the event against its approved budget and flag changes early.

Client relationship:
• Be the organized, calm, client-facing point of contact for your assigned events.
• Run client check-ins, confirm details, and manage changes in a professional, Studio J-branded way.
Event day:

• Lead on site: setup, vendor management, run of show, troubleshooting, and teardown.
Occasionally:

• Support smaller proposals if needed (most proposals will be complete before you are brought in).

What You Bring

• 3+ years of event planning experience, preferably corporate events.

• A track record of running events end to end without close supervision
• Highly organized, detail-driven, and steady under pressure — the "clipboard person" everyone trusts on event day.

• Polished, warm client communication, written and verbal.

• Experience managing vendors and working within event budgets.

• Comfort with Google Workspace; event or project management tools a plus.

• Based in, or able to reliably work on site in, the SF Bay Area.

Engagement Details
• Type: Freelance, project-based. Scope, dates, and deliverables are set per engagement.
• Timing: Late October through mid-December 2026. Must be available Dec 2–6 for consideration. Future engagements during peak periods.
• Location: Planning work is largely remote using your own tools and workspace. On-site presence is required for event days and key client/vendor meetings.
• Agreement: Freelancers sign Studio J's freelance services agreement.

How to Apply
Please submit:

Your resume or portfolio, including 2 or 3 corporate events you ran end to end (approximate size and budget).

Your availability for December 2–6, 2026, and for the rest of December.

Whether you work through your own business (LLC or sole proprietorship) and currently serve other clients.

Your project/event rate expectations. \nCompany Description

Studio J Events LLC is a premier San Francisco Bay Area Event Production company. We don’t just make events; we build immersive environments

Company Description

Studio J Events LLC is a premier San Francisco Bay Area Event Production company. We don’t just make events; we build immersive environments