Secretary, Principal-Elementary

Principal Secretary/ Elementary School

The Principal Secretary will ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

Qualifications:

Required:

• High school graduate or GED from an accredited institution
• Pass the Financial Services Bookeeper/Secretary Test

Preferred:

• Three+ years job related experience

Special Knowledge/Skills:

• Effective communication and interpersonal skills
• Strong organizational and people skills
• Proficiency in use of computer and software to develop spreadsheets
• Effective file maintenance skills
• Knowledge of basic bookkeeping and accounting principles
• Ability to reconcile bank statements
• Ability to problem solve
• Proficiency / accuracy in data entry processing
• Multi tasking skills
• Must be able to pass a skills, efficiency test

Major Responsibilities and Duties:

• Prepare documents (correspondence, forms, reports, etc.) to communicate information to school and district personnel, parents, students and community.
• Maintain physical and computerized files.
• Answer incoming calls, take reliable messages, and route to appropriate staff in a timely manner.
• Maintain a schedule of appointments for the Principal.
• Input, balance and submit campus payroll.
• Maintain daily staff attendance records and substitute records.
• Research discrepancies of financial information (purchase orders, invoices, etc) to ensure accuracy.
• Process purchase orders and warehouse orders.
• Maintain purchase orders to ensure prompt payment.
• Manage, reconcile, and monitor campus budget, grant funds, and activity funds.
• Maintain school calendar of events.
• Assist students, teachers and parents as needed.
• Maintain confidentiality of information.
• Prepare and maintain records required by Federal, state or local laws/regulations.
• Assist with coordination and participate in staff development, faculty meetings, and campus activities as assigned.
• Perform all other duties as assigned.

Working/Special Conditions:

The usual and customary methods of performing this job require the following:

Job may require prolonged periods of time sitting, moderate standing, stooping, bending, reaching and repetitive hand motions; prolonged use of computer. Ability to maintain emotional control under stress. May require some lifting no more than 10lbs. Overtime is required as necessary.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties