Time and Leave Manager (HEA) - Office of Human Resources

Time and Leave Manager (HEA) – Office of Human Resources POSITION DETAILS The Office of Human Resources (HR) at The City College of New York is committed to advancing the College's mission through strategic, customer-focused human resources services that support a diverse community of faculty, staff, and student employees. Serving approximately 3,000 employees, the Office of Human Resources provides comprehensive services in talent acquisition, onboarding, benefits administration, employee and labor relations, payroll coordination, workforce planning, and HR operations. Reporting to the Director of Human Resources Operations, the Time and Leave Manager is responsible for leading the College's time and leave administration functions, ensuring compliance with University policies, applicable laws, and collective bargaining agreements. The incumbent oversees campus-wide timekeeping and leave administration, manages complex payroll-related transactions, maintains the integrity of attendance and leave records, and partners closely with University Payroll and campus departments to ensure accurate and timely processing. The Time and Leave Manager serves as the College's subject matter expert on timekeeping, attendance, and leave administration, providing guidance to employees, supervisors, and administrators while identifying opportunities to improve processes, strengthen internal controls, and enhance operational efficiency. This position also plays a key role in supporting HR technology initiatives, including the implementation and ongoing administration of Workday and other workforce management systems. The Time and Leave Manager's responsibilities include, but are not limited to, the following: Time and Attendance Management: Utilize Kronos, CUNYfirst, and related timekeeping systems to oversee and monitor staff attendance and work hours Review and approve timesheets, ensuring accuracy and compliance with University policies, procedures, and applicable collective bargaining agreements Investigate, reconcile, and resolve discrepancies or issues related to time and attendance records Review and audit E-Central Timekeeping System data and submit payroll actions for processing to Central Office with appropriate follow-up Coordinate with University Payroll and campus departments to ensure timely and accurate processing of attendance and leave-related transactions Interpret and apply relevant labor laws, University policies, and collective bargaining agreements related to attendance and leave administration and provide guidance to employees and supervisors Leave Management: Administer and track various types of leaves, including vacation, sick, personal and other approved leaves Advise employees and supervisors on leave policies and procedures Review and approve leave requests, ensuring proper documentation and adherence to University policies, collective bargaining agreements, and contractual provisions Maintain accurate leave records and reconcile employee leave balances across multiple employee groups Generate leave-related reports and analyses to support operational decision-making and compliance efforts Prepare routine correspondence, electronic materials, reports, and documents related to Time and Leave matters Reporting and Analysis: Generate regular and ad-hoc reports related to time and leave administration Analyze data and identify trends, discrepancies, and areas for process improvement Maintain all employee time and leave balances, analyzing data for accuracy and maintaining records for various employee groups on campus in accordance with applicable collective bargaining agreements and CUNY guidelines Provide reports and analyses to the Payroll Manager and other stakeholders for payroll processing and operational purposes Ensure data integrity, accuracy, and confidentiality of employee information Policy Compliance: Monitor and implement collective bargaining agreements and CUNY policies and procedures, where applicable Keep abreast of University policies and procedures related to time and leave administration Advise employees, staff, and supervisors on policies, regulations, and best practices Collaborate with the HR team to develop and update time and leave policies and procedures, as needed Interpret and apply collective bargaining agreements, University policies, and applicable regulations Work on related special projects as assigned Training and Support: Conduct training sessions for staff and supervisors on procedures, including but not limited to Kronos and other timekeeping systems Conduct time and leave orientation and training for new hires and supervisors Provide ongoing support and guidance to employees regarding time and leave inquiries Assist in resolving issues and questions related to time and leave administration Train staff and the College community in the use of timekeeping and related systems and provide written instructions and operating procedures Develop training materials Support implementation of the new Workday system QUALIFICATIONS Bachelor’s degree and six years’ related experience required. Preferred Skills Minimum of three years of supervisory experience. Advanced proficiency in Microsoft Excel, including data analysis, reconciliation, formulas, pivot tables, and report generation. Demonstrated knowledge of CUNY time and leave policies, collective bargaining agreements, payroll processes, and related rules and regulations. Demonstrated experience generating, analyzing, auditing, and reconciling reports and workforce data. Strong analytical, problem-solving, organizational, and computer skills, including proficiency in Microsoft Office Suite and CUNYfirst PeopleSoft. Experience supporting HRIS, timekeeping, payroll, or workforce management system implementations, enhancements, and user access administration preferred. Excellent communication and interpersonal skills, with the ability to prioritize multiple assignments and meet deadlines in a fast-paced environment. CUNY TITLE OVERVIEW Assumes responsibility for delivery of one or more human resources programs, which may include recruitment, performance management, labor relations, pay administration, recordkeeping, and/or human resources technology Manages staff responsible for carrying out operations in the Human Resources office Directly supports College department chairs and managers in staff planning, recruiting, hiring, and resolving sensitive personnel issues regarding their employees Provides guidance on the impact of laws and regulations, CUNY policies, and collective bargaining agreements Provides outreach to employees and provides communications such as meetings, newsletters, and web sites Compiles accurate and well-organized reports Assists management with developing policies, procedures, and programs to support Human Resources' objectives Performs related duties as assigned. Job Title Name: HR Manager CUNY TITLE Higher Education Associate FLSA Exempt COMPENSATION AND BENEFITS Salary Range: $102,460 - $117,971. Salary commensurate with education and experience. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. CLOSING DATE September 26, 2026 JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID: 32600 Location: City College of New York Job Type: Full-Time #J-18808-Ljbffr City University of New York