Engineering Office Assistant

Engineering Office Assistant

Full Time - Day Shift

The Engineering Specialist is responsible for the clerical duties and daily operations of the Engineering Department computer systems.

Education:

High school graduate or equivalent.

Experience:

Previous clerical experience and knowledge of computers preferred.

Duties and Responsibilities

• Provides assistance, guidance and direction for employees and visitors; ascertains nature of business and refers to appropriate personnel.
• Receives, handles and transfers phone calls and messages promptly and with courtesy.
• Maintains, assesses need and orders supplies as needed; instock supplies ordered weekly.
• Opens and routes incoming mail; distributes correspondence and materials.
• Copies materials as requested and/or needed maintaining adequate copies of standard forms used in department.
• Assists with the preparation of reports and organizational communications.
• Maintains files efficiently and ensures that records are current and easily retrievable.
• Works with Hospital IT staff to ensure Engineering computer systems are running efficiently.
• Keeps Siemens Insight computer system properly updated.
• Changes temperatures for the Hospital upon request.
• Keeps departmental inventory at established levels through work order review.
• Maintains Engineering Purchase Order log and orders materials as needed.
• Updates M Pulse system daily recording supplies used and added back to inventory.
• Processes and assigns account number to invoices according to regular, contract, construction, yard or travel status.
• Distributes written and phone call Work Orders to appropriate Mechanic promptly to ensure steady work flow.
• Enters Work Order status into AMMS system and distributes reports to departments monthly.
• Monitors repeat and overdue Work Orders and communicates to Engineering Manager for
• Enters completed data from Preventative Maintenance cards, recording completion date, time and cost, person responsible for; generates Work Order for needed follow-up.
• Prepares monthly report to identify incomplete PM's and forwards to Engineering Manager for follow-up.
• Generates PM's for following month and distributes to appropriate personnel.
• Ensures that Joint Commission files are current.
• Works with other departments to keep Joint Commission files current.

Knowledge, Skills, and Abilities

• Strong organizational and interpersonal skills
• Ability to determine appropriate course of action in more complex situation
• Ability to work independently, exercise creativity, and maintain a positive attitude
• Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work
• Ability to maintain confidentiality of all medical, financial, and legal information
• Ability to complete work assignments accurately and in a timely manner
• Ability to communicate effectively, with excellent verbal and written communication skills

Other-Essential Functions

• Perform other duties as assigned or requested.

Professional Requirements

• Adhere to dress code, appearance is neat and clean.
• Complete annual education requirements.
• Maintain patient confidentiality at all times.
• Report to work on time and as scheduled.
• Wear identification while on duty.
• Maintain regulatory requirements, including all state, federal and local regulations.
• Represent the organization in a positive and professional manner at all times.
• Comply with all organizational policies and standards regarding ethical business practices.
• Participate in performance improvement and continuous quality improvement activities.
• Attend regular staff meetings and in-services as needed.

Physical and Mental Requirements and Environmental Conditions

• May need to stand or sit for up to 2-6 hours at a time
• Physically demanding, high-stress environment
• Must have the cognitive ability to perform in this role. Critical and executive level thinking is required
• Must have strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy
• Have near normal hearing able to hear alarms/telephone/normal speaking voice/webinars
• Have near normal vision clarity of vision (both near and far) either corrected on non-corrected, ability to distinguish colors
• Have good manual dexterity and eye-hand-foot coordination
• Standing continuously within the shift (67-100%)
• Walking continuously within the shift (67-100%)
• Climbing occasionally within the shift (1-33%)
• Bending/stooping frequently within the shift (34-66%)
• Twist at the waist occasionally with the shift (1-33%)
• Pushing/pulling 50+lbs without assistance frequently within the shift (1-33%)
• Pushing/pulling 100+lbs with assistance frequently within the shift (1-33%)
• Lift/carry 20+lbs without assistance occasionally within the shift (1-33%)
• Reaching above the shoulders frequently within the shift (34-67%)
• Lift/carry 50+lbs with assistance occasionally within the shift (1-33%)

Stephens County Hospital is an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, age, pregnancy, marital status, national origin, citizenship status, disability, military status, sexual orientation, genetic predisposition, carrier status or any other legally protected status.