Surgical Scheduler

Job Description

Job Description

Position Summary: The Surgery Scheduler coordinates and schedules surgical procedures and related pre- and post-operative appointments. This individual will provide patients with financial estimates, collect pre-surgery deposits, and ensures clear communication between patients, physicians, and surgical teams. The Surgical Scheduler also supports Medical Assistants with organizing patient rooming and order entry as needed. Patient experience is of the utmost importance, and always a central focus for all FOA team members.

About the Role:

Are you looking to start or grow your career in a fast-paced, orthopedic setting? Florida Orthopaedic Associates is seeking a dependable, patient-focused Surgery Scheduler to enhance the patients experience. In this full-time position, you will play an essential part in ensuring every patient feels seen, heard, and cared for.

In this role, you will coordinate and schedule surgical procedures and related pre- and post-operative appointments, helping ensure smooth clinic flow. This is a great opportunity for someone who is eager to learn, thrives in a team environment, and is looking for long-term growth in orthopedics.

Compensation

$18.00 – $20.00 per hour
Compensation is based on experience and relevant clinical background.

What You'll Do

• Schedule surgeries (in-office, outpatient, inpatient) and coordinate pre- and post-operative appointments as directed by physicians.
• Obtain and track medical clearances, authorizations for surgery, ancillary procedures, and durable medical equipment (DME).
• Secure financial estimates and collect pre-surgery deposits according to organizational policies.
• Manage incoming calls, emails, and faxes related to surgery scheduling and coordinate responses in a timely manner.
• Assist with patient rooming, entering orders, and clinical support as backup to Medical Assistants.
• Ensure all necessary paperwork is completed and routed to meet physician and facility requirements.
• Scan and maintain accurate electronic medical records of surgery-related documents.
• Maintain a courteous and helpful demeanor toward patients, families, and staff.
• Maintain strict confidentiality and follow HIPAA compliance standards.
• Collaborate closely with insurance providers, physicians, and other clinical staff to facilitate smooth surgery scheduling and authorization processes.
• Perform other duties as assigned to support surgical services.
• Other duties as assigned.

What Makes You a Great Fit:

• You thrive in a fast-paced, high-volume orthopedic clinic environment.
• You are highly organized, detail-oriented, and confident managing multiple priorities.
• You take ownership of your role and support both your provider and team proactively.
• You value teamwork, adaptability, and accountability, and take pride in supporting your physician and patients.
• You’re organized, tech-savvy, and committed to ensuring data and documentation are accurate and timely.

What You Need:

• High School Diploma or equivalent (required)
• Two years of experience in a medical office or clinic setting (required)
• Open to flexible work hours and travel
• Strong communication skills and a professional presence

Bonus if You Have:

• 1-3 years surgical coordination or scheduling experience (preferred)
• Medical Assistant Diploma or Certification
• Athena EMR experience
• Experience in orthopedics or another specialty clinic

What We Offer:

• A stable, full-time assignment with a growing orthopedic practice.

• Hands-on clinical experience with skilled providers

• Team-oriented environment focused on high-quality patient care
• Opportunity to build long-term career growth in orthopedics

About Florida Orthopaedic Associates

For more than 55 years, Florida Orthopaedic Associates has been committed to providing compassionate, state-of-the-art care to the communities we serve. That commitment has earned the trust of both patients and referring providers, making us a leading orthopaedic practice in Central Florida. Our team of fellowship-trained physicians delivers advanced non-surgical and surgical treatment options, with convenient access to specialists and same-day orthopaedic care across Central Florida, including DeLand, Orange City, Lake Mary, New Smyrna Beach, and Port Orange.

Orthopaedic Solutions Management is a Drug Free Workplace

We are committed to maintaining a safe, healthy, and productive work environment. As part of this commitment, we operate as a drug-free workplace. All candidates will be required to undergo pre-employment drug screening and/or be subject to random drug testing in accordance with applicable laws and company policy.