Associate, Office Assistant

Office Assistant

Help us bring our vision of global wellbeing to life

Location: Bellevue, WA (On-Site)

Position Type: Regular, Full-Time

At Roundglass, our primary goal is to make a positive impact on people's lives worldwide. We are constantly seeking individuals who share our passion for meaningful work and are driven by a sense of purpose. If you care about making a difference and want to be part of a team that values impactful work, we invite you to join us.

We have established Roundglass Giving, which encompasses various social impact initiatives like the Roundglass Foundation, Roundglass Sports, and Roundglass Sustain. These initiatives are dedicated to promoting wellbeing for communities and the planet.

At Roundglass Living, our mission is centered around helping individuals lead healthier and more fulfilling lives through the practice of holistic wellbeing. We achieve this by providing access to the best teachers, innovative tools for cultivating healthy habits, and scientifically backed resources. Through these offerings, we empower people to make lasting changes that enhance their overall health and wellbeing

The Office Assistant is to ensure day-to-day office tasks, functions and deliverables are being managed. This role requires being hands-on, executing best practices to ensure efficiency is always forefront. Daily functions include distributing mail, managing kitchen and supply inventory, purchasing, coordinating office events, assisting IT with various tasks, connecting with vendors, and making recommendations.

Assist with catering requests, orders, and delivery

Plans, schedules, prioritizes and assists with maintenance staff

Assist with inventory and purchases for office supplies

Weekly/Daily Maintenance Schedule

Being present when contractors, guests, or RoundGlass employees are in the office space

Keep track of mail: sorting and distribution

Keep track of parcels: sorting and distribution

Track shipping and receiving (packaging and mailing). Drive to the site to deliver packages to the courier (FedEx, USPS, UPS, DHL) if needed

Making sure that the office space/common areas are in good clean condition, which includes dusting, and ensuring that dishes are washed, and dishwashers are tended to accordingly

Tracking of office supplies and kitchen inventory. Reporting any needs to our Program Lead

Organize kitchen & assist our Program Lead with shelving and other duties

Make sure that coffee, tea, and freshwater containers are available. Replace when necessary. If needed immediately make trips to the store for replacement

Manage supplies: tissue papers, toilet rolls, office supplies, cartridge inks, printer paper, wipes, shampoo/conditioner, soaps.etc.

Collaborate with occasional office events and coordination (catering set-up, clean-up, placing orders)

Attend weekly meetings, if necessary, execute the task by utilizing Monday.com

Assist in the setup of the brand-new office, which includes various tasks

Other duties as assigned

Knowledge of office management & administration

Excellent time management and organizational skills

Experience in an office environment, group project, and or similar experience

Knowledge of Microsoft Office

Ability to work within a team environment, sharing workload and responsibilities

Effective verbal, phone, written, and interpersonal communications skills

Capable of maintaining corporate and job-related confidential information

The anticipated salary range for this position is $18-$25/hour. Compensation offered will be determined by level, job-related knowledge, skills, and experience. Certain roles may be eligible for a bonus incentive as part of a full salary package. In addition, Roundglass offers comprehensive benefits: Regular 9 federal holidays and 1 floating holiday, 3 days of bereavement, 2 days of jury duty, medical/dental/vision with PPO/HSA plans with employer contribution, EAP provided by CIGNA and Standard, Pet Insurance for your furry friends, Basic Life/LTD/STD employer paid, 401k plan with maximum match of $5,000.00, PTO (paid time off) 120 hours to start and increased by years of service. Some benefits are not applicable for Part-Time Employment & outside of the United States.

RoundGlass was built on the vision that wellbeing should be at the very center of our life journey. We are reimagining how the world experiences wellbeing and how companies (like our own) support the wellbeing of their people.

We're a group of talented, socially-conscious, gritty, innovators using technology and human energy to create a vibrant wellness ecosystem. Together, we've built an amazing community and we are always looking for people who share our passion.