House Manager & Family Assistant (with Meal Prep Support)

Job Title: House Manager & Family Assistant (with Meal Prep Support) Location: Chatham, NJ 07928 Employment Type: Part-time (15–25 hours per week, 15 guaranteed) Proposed Schedule: Flexible weekdays (Either 5 days per week or Monday/Wednesday/Friday). Preferred daytime hours are between 9:00 AM–2:00 PM or 10:00 AM–3:00 PM. The family is flexible and open to working with the right candidate to create a schedule that works well for both parties. Days, hours, and timing can be adjusted based on mutual fit and availability. Compensation: $30–35 per hour, based on experience. Start Date: August 2026 Requirements Maintain a smoke-free environment. Must be authorized to work in the United States. Reliable personal transportation. About Our Family We are a warm, active family of 5 looking for a proactive House Manager to help bring organization, consistency, and calm to our home during an exciting new chapter. As we settle into a new home and establish new routines, we're looking for someone who takes pride in keeping a busy household running smoothly, maintaining organized systems, anticipating needs, and helping our family spend less time managing logistics and more time enjoying life together. Our household is fast-paced, energetic, and filled with lots of moving pieces. Between demanding work schedules, busy family calendars, and three active preteen children, no two weeks look exactly the same. We value teamwork, open communication, and people who genuinely enjoy creating order behind the scenes. While flexibility is important, we also appreciate someone who can bring consistency, think ahead, and help ensure the details don't fall through the cracks. This role is much more than managing a checklist. We're looking for a long-term partner who will become a trusted part of our household by helping maintain the systems that keep our home running efficiently. You'll work alongside our au pair, who will primarily focus on childcare, while you oversee the day-to-day household operations, creating the continuity and organization that allow our family to spend more time together and less time managing logistics. Who You Are / What We're Looking For You are an experienced House Manager who genuinely enjoys bringing order to busy households and takes pride in helping families feel supported. You have a strong project manager mindset. You are naturally organized, detail oriented, and proactive, and you tend to notice what needs attention before anyone has to point it out. When you walk into a home, you quickly understand what needs to be done and feel comfortable taking ownership to get it handled from start to finish. Rather than waiting for direction, you take initiative and keep things moving with calm confidence, creating simple systems and finding ways to make daily life easier and more efficient. You are skilled at managing multiple priorities at once whether that is coordinating vendors, keeping calendars organized, overseeing household logistics, or making sure important details do not get overlooked. You thrive in active, fast moving households where plans can shift and priorities can change. In those moments, you stay grounded and flexible, adjusting with ease while keeping everything on track. Families can rely on your steady presence, clear communication, and ability to quietly keep things running smoothly in the background. You bring ideas, anticipate needs, and take pride in making sure things are handled well and thoughtfully, with a consistent focus on strong follow through and execution. At your core, you care deeply about creating order and ease in a home. While you may occasionally step in with backup support for the children, your real strength is in ownership and execution. You take satisfaction in knowing that your work helps a family feel more organized, supported, and able to focus on what matters most. Key Responsibilities Household Management & Organization Maintain household organization systems Daily resets and prep home for cleaners (1x weekly) Light tidying (dishes, surfaces, vacuum high-traffic areas) Seasonal swaps (clothing, bedding) Prepare and coordinate donation drop-offs Event/holiday/guest prep as needed Packing/unpacking for travel Change batteries, light bulbs, smoke detectors, etc. Administrative & Personal Assistant Support Maintain the full family calendar, including household scheduling, appointments, and all family commitments. Manage children’s sports and activities preparation, including logistics, and practice/game preparation (familiarity with TeamSnap app a plus). Track and organize receipts and expenses related to household management for clear budgeting and record-keeping. Coordinate medical and personal appointments (doctor, dentist, etc.), ensuring smooth scheduling and no conflicts. Inventory & Errands Restock pantry/fridge/household supplies Manage running household supply lists Manage household orders and subscriptions (Amazon/Costco/Target) Returns, dry cleaning, gift shopping Unboxing and processing delivered household supplies, ensuring items are checked, organized, and placed in their designated storage areas. Meal Planning & Prep Manage weekly meal planning and prep in coordination with the family au pair Batch cook simple items 1x per week (e.g., proteins such as grilled chicken) Grocery shop online, ensuring all ingredients for weekly meal plans are purchased; light in-store shopping as needed Follow dietary needs and preferences, including a nut allergy Kitchen clean-up and maintenance Laundry & Linen Care Wash/fold/organize family laundry Ironing/steaming and special garment care Maintain tidy and well stocked laundry areas Vehicle Management Schedule maintenance Fueling/cleaning/organizing vehicles Track registration/insurance Vendor & Property Oversight Oversee cleaners/contractors/landscapers Research/coordinate repairs and quotes Seasonal property maintenance Oversee home systems including HVAC, filters, gutters, and sprinklers, ensuring all routine maintenance is completed on a monthly schedule. Manage outdoor spaces Deep Cleaning & Special Projects Occasional deep cleans (fridge, oven, baseboards) Refresh garage/mudroom/entry Clean humidifiers/air purifiers Organizational projects (gear, closets, pantry, etc.) Family Support & Child Assistance Pick-ups/drop-offs on occasion Light supervision / back-up childcare on occasion Kid-related errands This role requires a background check. #J-18808-Ljbffr Sage Haus