Facilities Materials Manager

Facilities Materials ManagerThe Facilities Materials Manager oversees and manages all purchasing and procurement functions for Hospital Facilities and Construction. This role is responsible for authorizing expenditures, establishing and monitoring contracts, ensuring state compliance, and tracking project material usage from inception to closeout. Additionally, the role supervises assigned staff and supports department-wide sustainability and administrative goals.Duties of a Facilities Materials Manager may include but are not limited to the following:Oversee division purchasing: Manage all procurement functions and authorize expenditures across various divisional cost centers.Contract development: Coordinate with the Purchasing Department and PMO to prepare, establish, and set up contracts and purchase orders for existing services and new initiatives.Financial tracking: Monitor contracts and purchase orders continuously, tracking financial data and approving invoicing.Material planning: Review material needs with Construction and PMO departments to forecast future construction project requirements.Supply chain coordination: Work with Purchasing to ensure future needs and required delivery dates are met, communicating changes effectively to all stakeholders.Data management: Provide accurate data on materials issued to specific project accounts and review usage to recommend alternative, cost-effective purchasing options.Project closeout: Coordinate with Project Managers to verify that all services and materials are delivered and fully paid before providing a final materials reconciliation for project closeout.Interdepartmental compliance: Interact with Hospital Receiving, Accounts Payable, Property Control, Internal Audit, and relevant state agencies to ensure all purchase transactions and journal transfers are fully compliant.Audit readiness: Maintain comprehensive records within CPR and Project Mates to provide a clear audit trail for all maintenance and construction material purchases.Sustainability tracking: Ensure purchased materials meet established sustainability standards; track and report on departmental sustainability metrics, including materials and waste management.Operational efficiency: Maintain high performance standards to ensure the efficient operation of the Facilities Department.Team supervision: Supervise assigned staff, manage time-off requests, and prepare formal performance programs and evaluations.Executive support: Complete additional duties as requested by the Director, and Associate Vice President of Hospital Facilities and Plant Operations in a professional and competent manner.QualificationsRequired Qualifications:Associate degree in business or related field.Please Note: Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration.At least 5 years of experience in purchasing, procurement, contract administration, materials management, or a closely related business function.Strong knowledge of state procurement processes and contract management.Excellent communication and interdepartmental collaboration skills.Preferred Qualifications:BA in business or related field.10+ years of experience in purchasing, procurement, contract administration, materials management, or a closely related business function.Experience with inventory reconciliation, cost tracking, and financial auditing.Proficiency with facility management and project tracking systems (e.g., CPR, Special Notes: Resume/CV should be included with the online application.