Procurement and Events Coordinator, Wireless Networking and Communications Group in Cockrell School of Engineering

Procurement And Events Coordinator, Wireless Networking And Communications Group In Cockrell School Of Engineering

Hiring Department: Wireless Networking And Communications Group

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Non-Exempt From FLSA

Earliest Start Date: Nov 01, 2026

Location: UT MAIN CAMPUS

The Procurement And Events Coordinator Will Provide Purchasing, Procurement, Equipment, Inventory, And Operational Support For Wncg, While Coordinating Major Center Events, Meetings, Workshops, Affiliate-Facing Programs, And Related Activities For The Large, High-Functioning, Multi-Million-Dollar Research Center.

• Coordinate And Execute Research Center And Faculty Purchasing, Including Purchase Requests, Bids, Proposals, Purchase Orders, Pre-Purchase Assessments, Exception Requests, And Related Procurement Documentation In Accordance With University, State, And Federal Regulations. Engage With Stakeholders, Exercise Regular Problem-Solving, And Provide Appropriate Counsel And Resources.
• Coordinate Major Center Events And Selected Meetings, Workshops, Seminars, And Affiliate-Facing Programs, Including Planning, Logistics, Vendor Relations, Communications, Attendee Support, On-Site Troubleshooting, And Post-Event Follow-Up.
• Administer, Process, And Reconcile The Center Procurement Card Program; Maintain Accurate Financial Documentation; Resolve Purchasing Issues With Vendors And Institutional Offices; And Support Timely Processing Of Related Expenditures And Payments.
• Manage Contract Lifecycles, Competitive Solicitations, And Selected Center Expenditures, Including Entertainment, Subcontractor/Vendor, Equipment, Supply, And Event-Related Costs. Monitor And Reconcile Related Financial Activity To Support Fiscal Accuracy, Compliance, And Timely Processing.
• Administer Center Inventory Control And Property Management, Including Asset Tracking, Reporting, Annual Certification, Utilization, Transfer, And Retention. Coordinate The Research Equipment Lifecycle, Including Shipping, Receiving, Troubleshooting, Maintenance, Disposal, And Collaboration On Assessment And Deployment.
• Develop And Execute Event-Related Communication Strategies, Including Content Coordination For Newsletters, Agendas, Invitations, Attendee Materials, And Promotional Assets.
• Collaborate Cross-Functionally To Optimize Operational Processes And Maintain Documentation And Instructional Guides. Support Coordination Of Center Facilities, Storerooms, Mail, General Access, And Business Backup Support As Needed.

• Bachelor's Degree In A Relevant Or Related Field.
• Three (3) Years Of Related Experience In Purchasing And Procurement, Event Coordination, Business Operations, Inventory Or Asset Management, Or Program Coordination.
• Experience With Event Logistics, Vendor Relations, And Customer Or Stakeholder Engagement.
• Working Knowledge Of Purchasing Processes, Procurement Documentation, And Compliance Requirements.
• Strong Communication, Organization, And Problem-Solving Skills.
• Proven Ability To Balance Competing Deadlines And Collaborate Across Organizational Levels.
• Ability To Exercise Independent Judgment, Identify Urgent Priorities, And Follow Through On Time-Sensitive Administrative, Purchasing, And Event-Related Tasks.
• Detail-Oriented And Self-Directed, With Ability To Deliver Accurate Results Under Changing Priorities.
• Experience Working Collaboratively With A Multidisciplinary Team.

$55,000+ Depending On Qualifications

• Standard Business Hours Are Monday Friday 8:00 A.m. To 5 P.m.
• Work Outside Of Normal Business Hours May Be Required On An Occasional Basis During Peak Times.

• May Work Around Standard Office Conditions.
• Repetitive Use Of A Keyboard At A Workstation.
• Occasional Lifting, Carrying, Or Carting Of Equipment, Supplies, And Event Materials, Typically Up To 25-50 Lbs.
• Occasional Work Outside Standard Business Hours May Be Required To Support Center Events, Meetings, Or Time-Sensitive Operational Needs.

• Resume/Cv
• Letter Of Interest
• 3 Work References With Their Contact Information; At Least One Reference Should Be From A Supervisor