Program Support Assistant

Summary

This position is located in the HUD-VASH Program within the Community Engagement Reintegration Service (CERS) located at VA Greater Los Angeles, Healthcare System.

The purpose of this position is to perform a variety of staff support functions, special projects and assignments in support of HUD-VASH leadership (HUD-VASH Coordinator, HUD-VASH Deputy Coordinator, HUD-VASH Contract Coordinator, HUD-VASH Administrative Officer and other HUD-VASH Program Management staff, as appropriate).

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Duties

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The VA Greater Los Angeles Healthcare System (GLA) is the largest, most complex healthcare system within the Department of Veterans Affairs. It is a component of the VA Desert Pacific Healthcare Network (VISN 22) that provides services to veterans residing in Southern California and Southern Nevada, including VISN 22 Textile Care Facility Plant GLA consists of three ambulatory care centers, a tertiary care facility and ten community based outpatient clinics treating veterans residing throughout five counties: Los Angeles, Santa Barbara, Kern County, and San Luis Obispo.

The major duties of the position include: program office planning/administrative support and

communication liaison; as support is needed.

• Prepares detailed written accounts or minutes of meetings. The incumbent identifies, coordinates, and tracks post-meeting action items to completion. The incumbent
• Develops systems, processes, and procedures to ensure timely submission, review, and coordination of all required read-ahead materials for meetings involving HUD-VASH leadership. The incumbent reviews daily briefing folders for the HUD-VASH leadership team to ensure that they are prepared properly and oversees the weekly calendar reconciliation process.
• Manages the HUD-VASH office schedule, or day-to-day plans. Maintains conference room appointments and calendar by scheduling meetings and sets reminders. Develops routine plans or schedules using standard reference and existing information.
• Plans and coordinates logistics for small to large-scale events such as special committees,boards, symposia, and conferences based on meeting objectives, identifies schedule/timerequired, and estimates resources required.
• Responsible for timekeeping functions for multiple HUD-VASH sections ranging up to 200 employees.
• Act as a Personal Identity Verification (PIV) Sponsor for PIV Card applicants.
• Act as the Talent Management System Coordinator (TMS)-training specialist and manage/oversee the TMS learning plans for employees.
• Ensure that staff complete all mandatory and assigned training for staff aligned to HUD-VASH;
• Responsible for overseeing the procurement of supplies and services required for program office functions. The incumbent manages certification of invoices, program office obligations, and reconciliation of accounts.
• Must be able to operate a government furnished vehicle for purposes of program support.

Work Schedule: Full-time, Monday-Friday, 8:00 a.m.-4:30 p.m.

Position Description/PD#: Program Support Assistant / PD069150

Compressed/Flexible: Not Available

Telework: Not Available

Virtual: This is not a virtual position.

Relocation/Recruitment Incentives: Not authorized

Permanent Change of Station (PCS): Not authorized

Financial Disclosure Report: Not required

Requirements

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Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• Your performance and conduct;
• The needs and interests of the agency;
• Whether your continued employment would advance organizational goals of the agency or the Government; and
• Whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/04/2026.

Time-In-Grade Requirement : Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: conducting literature searches; preparing manuscripts and materials for professional presentations of study findings, data input and cleaning; preparation of summaries and analytics; day to day managing of Core area administrative tasks including meetings, agendas and communications; selecting vendors and preparing P.O.'s for project equipment and supplies; assisting in preparation of Institutional Review Board packets (consents, applications, etc.), where applicable; and troubleshooting daily administrative and research barriers within the VA.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note : A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work involves interviewing and observing research subjects, assisting subjects during walking and transferring tasks during the physical performance tests, meeting with team members, sitting at a computer terminal or desk. Work involves carrying equipment and laptop computers that may weigh 10- homes. The incumbent observes normal safety precautions while working.

Work Environment; Work is performed in an office setting. The work environment involves everyday risks or discomforts that require normal safety precautions. Specific potential materials hazards, precautionary measures and remedial actions are outlined in the Material Safety Data Sheets (MSDS). The work area is adequately lighted, temperature controlled and ventilated. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit:

Additional information

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.