Executive Assistant to Chief Executive Officer

Executive Assistant The Executive Assistant provides high-level administrative and operational support to the Chief Executive Officer and executive leadership team. This position manages executive schedules, coordinates meetings and communications, prepares reports and presentations, handles confidential information, and serves as a liaison between executive leadership and internal and external stakeholders. The Executive Assistant exercises sound judgment, professionalism, and discretion while supporting organizational priorities and strategic initiatives. Essential Dutiesand Responsibilities: Serve as a liaison between executives and internal/external stakeholders, fostering positive relationships and facilitating effective communication. Assist in strategic planning and coordination of key projects and initiatives, driving cross-functional collaboration and ensuring successful implementation. Identify and evaluate strategic opportunities that align with the organization's objectives, providing recommendations for advancement. Oversee financial oversight activities, including monitoring budgets, analyzing financial reports, and ensuring adherence to financial controls. Conduct data analysis and prepare reports to provide insights on operational performance, identify improvement opportunities, and support strategic decision-making. Drive change management initiatives, guiding employees through organizational changes and fostering a culture of continuous improvement. Coordinate and schedule meetings, conferences, and travel arrangements for the Officers, ensuring smooth logistics and efficient use of time. Prepare and edit correspondence, reports, and presentations, ensuring accuracy, professionalism, and alignment with strategic objectives. Manage and maintain confidential information and documents, always exercising discretion and confidentiality. Assist in the preparation of executive-level presentations and materials, ensuring compelling content, clarity, and visual impact. Prepare memorandums outlining and explaining administrative procedures and policies to supervisory workers. Participate in committees and meetings as directed by the Chief Executive Officer, contributing to strategic discussions and initiatives. Provide administrative support to other departments as required, collaborating with various teams to achieve organizational goals. Essential Behavioral Expectations: Handle sensitive information with utmost confidentiality and discretion. Act with discretion and confidentiality in handling executive-level information. Be accountable to team members and the organization, attending all meetings and training sessions. Display sensitivity to Native American Culture and actively seek to learn more about the Squaxin Island Tribe. Operate within the parameters of Little Creek Casino Resort Human Resources' policies, departmental policies, and all applicable regulations. Practice, support, and maintain the mission, vision, and values of Little Creek Casino Resort (LCCR). Perform other work-related duties as assigned to support the success of LCCR. Learn and implement LCCR's "7 Waterways" of best guest practices. Build upon and diligently practice personal emotional intelligence, including self-awareness, self-management, self-regulation, social awareness, and relationship management. Demonstrate emotional intelligence in interpersonal work relationships with all team members, managers, supervisors, and guests. Uphold LCCR's values, focusing on engagement, strengths, and emotional intelligence. Personal Competencies: The Executive Assistant represents the organization in a courteous and professional manner, demonstrating attention to detail and a commitment to excellence in all tasks. Attention to Detail and Thoroughness: Diligently attends to details and ensures quality in all aspects of task completion. Follows procedures accurately and efficiently. Honesty and Integrity: Contributes to maintaining the integrity of the organization, upholding high ethical standards, and fostering trust among stakeholders. Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Interacts positively with coworkers, team members, vendors, and others, considering their needs and feelings in various situations. Compliance: Demonstrates knowledge of procedures and principles for assessing, evaluating, and monitoring compliance with federal laws, regulations, and guidance. Decision Making: Makes sound, timely, informed decisions considering facts, goals, constraints, and risks. Commits to action to accomplish organizational goals. S.I.G.E. Tribal - State Compact & Accounting & Internal Control Duties and Responsibilities: Responsible for ensuring Internal Control and Compact compliance regarding Casino Operations, and adherence to regulations of the Tribal Gaming Commission. Supervisory Responsibilities: N/A Requirements: Knowledge, Skills, and Abilities: Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams. Strong organizational, planning, and time-management skills with exceptional attention to detail. Ability to anticipate executive needs and proactively resolve issues before they impact operations. Ability to exercise sound judgment and make decisions within established authority. Strong project coordination and administrative management skills. Excellent written and verbal communication skills. Ability to maintain confidentiality and manage sensitive information. Ability to establish and maintain effective working relationships with executive leadership, Tribal Council, management, team members, vendors, and external stakeholders. Strong analytical and problem-solving skills. Ability to prioritize and adapt in a rapidly changing environment. Ability to manage multiple priorities while meeting deadlines with minimal supervision. Language Skills: Excellent written and verbal communication skills. Ability to effectively present information and respond to questions from executive leadership, Tribal Council, management, team members, and external stakeholders. Ability to draft, edit, and proofread correspondence, reports, presentations, and other business documents with a high degree of accuracy and professionalism. Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages. Reasoning Ability: Strong analytical and problem-solving skills. Ability to exercise sound judgment and make decisions within established authority. Ability to identify issues, evaluate options, and recommend practical solutions. Ability to define problems, collect information, establish facts, and draw valid conclusions. Education and Experience: Bachelor's degree in Business Administration, Public Administration, Communications, Human Resources, Hospitality Management, Organizational Leadership, or a closely related field required. Four (4) years of progressively responsible executive administrative support experience may be substituted for the required degree. Experience providing direct administrative support to senior-level executives, executive leadership teams, Tribal leadership, or comparable positions. Experience coordinating executive calendars, meetings, travel, and confidential communications. Experience preparing professional correspondence, reports, presentations, agendas, meeting minutes, and executive-level materials. Experience managing multiple competing priorities in a fast-paced environment while exercising independent judgment and discretion. Experience coordinating projects, tracking deliverables, and following through on assignments across multiple departments. Experience handling highly confidential and sensitive information with professionalism and discretion. Experience working with budgets, contracts, records management, or administrative processes preferred. Experience working in Tribal government, Tribal enterprises, gaming, hospitality, or similarly regulated environments preferred. Certificates, Licenses, Registrations: Class III Gaming License issued from the Squaxin Island Gaming Commission Requires a Valid Washington State Driver License and must be insurable on the Tribe's insurance. Physical Demands: The employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to walk, sit, and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Work Environment: The employee is occasionally exposed to moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals, outside weather conditions, extreme cold,