Medical Records Coordinator

Are you meticulous and experienced in medical records management? Do you want to work where your contributions are valued, with opportunities for growth? Join our team at The Sanctuary at the Woodlands as a Medical Records Coordinator and play a vital role in ensuring the accuracy and integrity of our patient documentation! Hiring Immediately Compensation Salary: $22-$29/hr based on experience Benefits Package Medical, Dental, Vision insurance 401(k) Retirement plan Paid Time Off ( PTO ) - start earning from day one! Supplemental insurance options Ask about our pay in lieu of benefits option at your interview! Earn additional pay per hour! Access to ongoing training and professional development opportunities Position Medical Records Coordinator Location The Sanctuary at The Woodlands, Cullman Alabama Join our compassionate Nursing team and deliver exceptional support at The Sanctuary at the Woodlands! We cultivate a supportive workplace that prioritizes the well-being and work-life balance of our team. Within our growing network, we're more than just healthcare providers - we're a family that values kindness, innovation, and excellence. Key Responsibilities Medical Record Oversight : Maintain complete and organized electronic/paper records; monitor documentation and delinquent charts; ensure timely completion. Maintain records in a state of continuous survey readiness and assist leadership with document retrieval during CMS, Alabama DMH, and other regulatory surveys. Physician/Provider Deficiency Tracking : Monitor and track incomplete physician documentation, verbal orders, signatures, psychiatric evaluations, and discharge summaries. Regulatory Compliance : Ensure adherence to CMS Conditions of Participation, HIPAA, Alabama Department of Mental Health requirements, and retention requirements; support audits and surveys. Release of Information : Process ROI requests; verify legal authorizations; maintain disclosure logs. Quality & Documentation Audits : Audit records for completeness; track deficiencies; support QAPI and corrective action plans. Behavioral Health Documentation : Manage consents, commitment paperwork, guardianship documents, court orders, and patient rights forms. Staff Support & Education : Educate staff on documentation standards; serve as a resource for record management. Reporting : Generate compliance reports; track documentation indicators for quality improvement. Qualifications Required High School Diploma or GED 2+ years in medical records, HIM, or healthcare administration Knowledge of HIPAA and confidentiality standards Proficiency with EHR systems Strong organization and attention to detail Preferred Associate’s or Bachelor’s in HIM, Healthcare Admin, or related field Experience with behavioral health, psychiatric hospitals, or acute care settings strongly preferred. RHIT, RHIA, CHDA, or similar certification Knowledge of CMS CoPs and survey readiness Skills Understanding of behavioral health documentation Strong auditing and analytical skillsExcellent communication Ability to work independently and collaboratively Proficiency with Microsoft Office and EHR systems The facility is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state, or local laws. #J-18808-Ljbffr