Accounts Payable Specialist

Accounts Payable Specialist

Join Indian River State College as an Accounts Payable Specialist and play a key role in supporting the financial operations that keep our institution running smoothly. In this detail-driven position, you'll do more than process payments you'll help ensure accuracy, build strong vendor relationships, and collaborate with teams across the College to support our mission of serving students and the community.

This role is ideal for someone who enjoys solving problems, working with numbers, and taking ownership of important financial processes. From reconciling invoices to researching discrepancies and supporting procurement activities, your work will directly contribute to the integrity and efficiency of our financial systems.

If you're organized, dependable, and take pride in getting the details right, you'll find a supportive team and meaningful work here at The Riverwhere your contributions help power opportunity through education.

Under general supervision, this position provides support for Accounts Payable. Duties include processing payments, answering inquiries, and performing general accounting and administrative duties such as comparing systems reports to balances, verifying data, and collaborating with internal departments.

Specific duties and responsibilities include:

• Processes and enters payments.
• Reconciles vendor invoices, purchase orders, and receives statements; conducts research to correct invoicing discrepancies.

• Works with vendors to resolve Accounts Payable issues.
• May provide back-up for the Procurement Card Coordinator, which consists of reconciling P-Card charges and statements; monitors the card-holders' use; and questions unusual transactions.
• May complete monthly settlement runs for College's credit card holders.
• Ensures required documentation exists to support transactions; contacts vendors for those documents.
• Processes reimbursements from sales tax paid via expense reports.
• May track monthly and annual utility price increases/decreases.
• Creates supplier contracts at the beginning of each fiscal year.
• Completes all other duties and responsibilities as assigned.

Qualifications, knowledge and skill requirements include:

• Associate Degree in Accounting or a closely related field; two (2) years of related work experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
• Knowledge of accounting including reconciliation of financial records and related computer accounting systems/software.
• Skill in organizing.
• Skill in working with Microsoft Office and Windows based applications.
• Ability to work with people under high pressure situations; be accurate and detailed oriented; and work independently.
• Ability to complete appropriate financial paperwork and reconciliation.

Physical demands include:

This position is classified as sedentary work, primarily involving sitting with occasional walking and standing to perform job duties. The role requires the ability to sit, stand, walk, bend, reach, stoop, and occasionally lift or carry items weighing more than 25 pounds. Manual dexterity is essential for operating standard office equipment, including copiers, fax machines, calculators, telephones, and similar devices. Indian River State College expects all employees to adhere to proper safety standards while performing their duties.

Additional expectations include:

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Additionally, all employees of the College are expected to maintain professional standards of communication, able to learn and apply new technology, and abide by all policies and procedures. Continued employment remains on an "at-will" basis.

This description is intended to indicate typical kinds of tasks and levels of work difficulty that will be required of positions given this title and shall not be construed as declaring every specific duty and responsibility of the particular position. This job description is not intended to be a contract for employment, and the employer reserves the right to make any necessary revisions to the job description at any time without notice.

Classification: Staff

Supervisory: No

FLSA Exempt: No

Employment Type: Regular

Compensation and Application Deadline: Pay rate starts at $17.71/hour | All salary calculations start at the minimum salary and will be based on the candidate's education and experience | Open until filled

Indian River State College