Office Administrator

Office Administrator

Becker - Becker, MN 55308

Overview

Salary Range $20.00 - $22.00 Hourly Position Type Full Time Category Manufacturing

Description

POSITION SUMMARY:

The Office Administrator is responsible for supporting day-to-day office operations while providing administrative assistance to Human Resources and other departments. This role serves as a central point of coordination for office functions including front desk support, purchasing, invoicing, and general administrative processes. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Serve as the primary point of contact for the front office, including answering and directing phone calls, greeting visitors, and handling general inquiries
• Manage incoming and outgoing mail, packages, and deliveries
• Maintain office supply inventory and coordinate ordering to ensure adequate stock levels
• Support purchasing activities, including creating purchase requests, tracking orders, and assisting with vendor coordination.
• Assist with basic invoicing support, including tracking, coding, and routing invoices for approval
• Support general office operations, including document preparation, scanning, filing, and record management
• Manage safety training records and organize monthly safety trainings, including scheduling, tracking completion, and maintaining documentation

Human Resources Administrative Support:

• Assist with onboarding processes, including new hire paperwork, orientation setup, and system entry
• Support benefits administration tasks such as enrollment follow-ups and document collection
• Prepare and distribute HR documents including letters, notices, and internal communications.
• Support timekeeping and attendance tracking (follow-up on missing punches, documentation, basic reporting
• Maintain and track ID4.0 training, and progression records, ensuring documentation is accurate, up to date, and audit-ready
• Maintain confidentiality of employee information and HR records

Qualifications

QUALIFICATIONS:

• 1–2 years of administrative experience required; HR support experience preferred
• Strong organizational skills and attention to detail
• Ability to handle sensitive and confidential information
• Proficiency in Microsoft Office (Excel, Word, Outlook); HRIS experience (e.g., Paycom) is a plus
• Excellent analytical, problem-solving & communication skills
• Approachable and adaptable
• Must have working-level knowledge of the English language, including reading, writing, and speaking English
• Ability to maintain confidentiality
• Able to work independently and in a team environment, as well as with cross-functional groups

Essential Functions:

• Low physical effort required to sit, stand at files, bend, stoop, lift, and walk.
• Maximum unassisted lift – 50 lbs. Average lift less than 25 lbs.
• Requires ability to use a keyboard, monitor and calculator.
• Requires the ability to communicate verbally, both in person and on the telephone.
• Inside average office environment.
• Occasional outside weather conditions
• Average office noise levels.
• Personal protective equipment may be required.
• Temperature environment 0 degrees to 110 degrees.