Part-Time Administrative Specialist

Job TitleReporting directly to the Office Administrator, responsible for providing information, assistance, and guidance to the various Williamson County Administration Building visitors and callers.Examples Of Work PerformedProvides customer service to internal and external customers via telephone, email and in personRetrieves, sorts, and distributes incoming mail and faxesProvides information and directions to all visitors and callers including coordinating assistance for internal and external agenciesOversees conference rooms and commissioner courtroom calendars for booking and useEnter workorders for repairs and collaborates with county staff on maintenance issuesPerforms light housekeeping and maintains visitor areas and common spacesAssist department staff and management with events and other clerical duties as neededAttends all meetings and trainings as requiredPerforms special duties as assignedReception AssignmentProvides coverage at a reception desk to assist visitors and callersHandles and manages all event calendars for the Administration building and facilitiesPrepares and set up courtroom for weekly Commissioners CourtServes as back-up to the switchboard assignmentSwitchboard AssignmentOperates county switchboard and answers phone calls to be routed to appropriate departmentAssist with translating calls as neededAssists and maintains internal and external phone numbers and addresses databaseServes as back-up to the reception assignmentOrganization RelationshipsReports directly to – Office AdministratorDirect Reports – NoPhysical DemandsPosition involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carryingEnvironmental FactorsWork is primarily indoors in an air-conditioned environmentIrregular HoursWork outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be requiredMay be deemed essential personnel in the event of an emergencyMinimum QualificationsHigh school diploma or GEDOne (1) year of customer service experienceKnowledge of Microsoft Office Suite and multi-line telephone processesSupplemental InformationA Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days.Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.Tobacco Free Workplace PolicyWilliamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.BenefitsWilliamson County offers a full range of employee benefit programs for eligible full-time employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short- term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements.The County also provides retirement benefits. Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays.