Inventory Control Analyst

Procurement And Inventory Management BuyerPosition Summary: Responsible for overseeing procurement and inventory management activities to support the efficient production and distribution of the organization's publications. This role manages supplier sourcing, competitive bidding, purchase order processing, inventory control, ERP item maintenance, invoice reconciliation, and vendor performance. The Buyer works closely with editorial, production, finance, warehouse, and customer service teams to ensure materials and products are available to meet operational requirements while maintaining cost efficiency and inventory accuracy.Essential Functions:Inventory ManagementSetup new item setup and maintenance in ERP system.Monitor and maintain optimal inventory levels to meet demands.Lead regular cycle counts and inventory audits to ensure data accuracy.Investigate and resolve discrepancies in physical and system inventory.Procurement & BiddingCoordinate bidding processes with vendors to ensure competitive pricing and service quality.Prepare and analyze cost comparisons for goods and services and recommend changes as necessary.Purchasing & InvoicingGenerate and manage purchase orders in alignment with demand and company financial goal.Track order delivery status and follow up with vendors as needed.Process and reconcile invoices with purchase orders and receipts; resolve billing issues promptly.Manage vendor relationships. Help develop vendor scorecards and measure vendor performance.Cross-Functional Collaboration and Project ManagementCollaborate closely with publication, editorial, finance, warehouse and customer service teams to coordinate inventory and purchasing activities.Communicate lead times, delays, or changes in procurement to relevant stakeholders.Secondary Functions:ERP System ManagementSet up and maintain item master data in the ERP system.Ensure item codes, descriptions, pricing, and inventory classifications are accurately recorded.Work with IT and operations to ensure seamless ERP integration and reporting.Supplier Sourcing & Vendor ManagementResearch, identify, and qualify new suppliers to support business needs and reduce supply riskMaintain a network of approved vendors and negotiate pricing, terms, and service agreementsEvaluate supplier performance related to quality, cost, delivery, and responsiveness, and implement corrective actions as neededReporting & AnalyticsPrepare and maintain purchasing, inventory, and vendor performance reportsAnalyze purchasing and inventory trends to identify cost-saving opportunities and process improvementsMonitor key performance indicators (KPI's) related to inventory turns, fill rates, supplier performance, and procurement efficiencyAll other duties as assignedRequirementsEssential Skills and Education/Experience:Bachelor's degree in Supply Chain, Business Administration, or related field preferred.3+ years of experience in inventory control, procurement, or supply chain operations.Experience managing vendor relationships and negotiating pricing and service agreementsStrong proficiency in ERP systems (Microsoft Dynamics, Great Plains etc).Proficiency in Excel and other Microsoft Office tools.Excellent analytical, organizational, and communication skills.Ability to work independently and manage multiple priorities in a fast-paced environment.Must show initiative, good judgment, attention to detail, and a commitment to accuracy.Familiarity with print production or publishing supply chains.Experience working with multiple vendors and managing bidding processes.Physical Requirements:Ability to sit for extended periods while working at a computer or deskOccasional standing, walking, and reaching to access files or office suppliesManual dexterity for typing, filing, and handling office equipmentAbility to lift and carry up to 20 pounds occasionally (e.g., office supplies, documents)Visual acuity to read printed and digital materialsAuditory ability to communicate effectively in person and over the phoneMay need to climb stairs in multi-level office buildingAbility to travel up to 5-10% annuallyEnvironmental Conditions:Indoor and Outdoor EnvironmentMust be able to work in standard office environment with artificial lighting and climate controlDisclaimer: This description is not an exhaustive list of all responsibilities, duties, and skills required. The company reserves the right to change or add duties to this position as business needs require.ICC Family of Solutions offers a competitive starting salary and comprehensive benefits package that includes paid vacation and sick time, health/dental/vision insurance, 401k with generous company match immediately vested, company paid basic life insurance, short-term and long-term disability coverage. Additional voluntary benefit offerings are available such as critical illness insurance, flexible spending accounts, and pet insurance.ICC considers its employees to be its most valuable resource and the driving force behind ongoing growth and innovation. To foster this belief, the company provides programs that encourage professional development, support advancement opportunities from within, and acknowledge outstanding achievements.