Property Management Coordinator

Job Title: Property Management Coordinator (Temporary, Onsite)


Industry: Commercial Real Estate


Location (city, state): Washington, DC


Assignment Type: Contract, approx. 1-month assignment (onsite)


Pay: $27 - $29 per hour


Work Schedule: Monday to Friday, 8:30 AM - 5:00 PM (unpaid 30-minute lunch), 40 hours per week. Anticipated start in mid-October.


Benefits: This position is eligible for medical, dental, vision, and 401(k).


About the Company:


Our client is a large, well-established commercial real estate organization that manages premier office properties. The on-site property team is collaborative, supportive, and fast-paced.


Job Description:


We're seeking a temporary Property Management Coordinator to cover a short-term leave within a busy commercial office property team. You'll serve as the main point of contact for tenant requests, keep maintenance services and vendor activity running smoothly, and handle day-to-day administrative and billing tasks. This is a fully onsite role.


Key Responsibilities:

• Serve as the first point of contact for tenant and vendor calls and emails, routing issues to the right people
• Coordinate tenant service requests and schedule building maintenance and contractor work
• Prepare purchase orders and service contracts, and set up new vendors
• Code, review, and process vendor invoices, following up with vendors on questionable or inaccurate charges
• Bill tenants for chargeable work orders on a regular schedule
• Track building sustainability data such as waste diversion, electricity use, and water use
• Keep contractor insurance certificates and electronic and paper files current
• Maintain tenant contact lists and information manuals, and prepare forms, spreadsheets, and other documents for the management team
• Help plan tenant engagement events and send out regular building notices
• Support budget preparation by gathering and entering data
• Escalate recurring tenant concerns or unusual situations to the property manager

Qualifications:

• 2 to 3 years of customer service experience, ideally in upscale retail or hospitality
• About 2 years of administrative experience in an onsite professional office
• Commercial property management experience strongly preferred
• Intermediate Excel skills and general proficiency with Microsoft Office
• Excellent written and verbal communication, with a calm, courteous manner under pressure
• Self-starter who can work independently, juggle shifting priorities, and meet deadlines
• Strong organizational and problem-solving skills
• Collaborative, flexible team player with a professional presence
• Bachelor's degree

Additional Details:

• Overtime is unlikely and requires prior approval
• Some flexibility beyond regular hours may be needed

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.