Secretary - Director of Child Nutrition

Secretary Director of Child Nutrition

Organize and manage the routine work activities of the department office, as well as provide clerical services to department leadership and other staff members. Handle confidential information and frequent contact with all levels of district employees, outside agencies, parents/community and the general public and provide secretarial support to the Director of Child Nutrition.

Education/Certification:

• High school diploma or equivalent.

Special Knowledge/Skills:

• Demonstrate the ability to handle multiple tasks at the same time and deal with timelines
• Must demonstrate positive communication with the community, staff and business community
• Must be able to operate office equipment (i.e. computer, fax, copy and telephone) with a reasonably high degree of proficiency
• Must be able to create correspondence and memos with minimal instructions

Experience:

• Three years secretarial experience or 30 semester hours of college credit or equivalent training
• Three years educational secretary experience preferred

Major Responsibilities and Duties:

General:

1. Demonstrates thoroughness, reliability and a high degree of accuracy in performing work assignments.
2. Works cooperatively with others and maintains a positive attitude in the work environment.
3. Demonstrates initiative and good judgment in problem solving and decision making.
4. Reports promptly and maintains good attendance.
5. Uses time productively on the job.
6. Follows district policies, rules and regulations
7. Accepts supervisory direction
8. Strives to improve job skills
9. Demonstrates tact, courtesy and helpfulness in dealing with staff, students, parents, and visitors in the district.

Responsibilities and Duties:

1. Presents a positive role model that supports the mission of the school district.
2. Effectively communicates with applicants, colleagues, community members and parents.
3. Demonstrates sound judgment in disseminating information and maintaining confidentiality at all times.
4. Maintains and schedule appointments as required.
5. Prepares documents and maintain files.
6. Reviews mail and make necessary distribution.
7. Orders and maintain office supplies.
8. Performs duties as required of the position to run an efficient and effective program.

Supervisory Responsibilities: None

Equipment Used: Personal computer, typewriter, printer, copier, fax machine and calculator

Working Conditions: Position may require periods of sitting at computer or standing at copier. Some lifting of boxes. Use of vehicle is necessary to run errands and pick up supplies as necessary. Sometimes necessary to work after hours to complete projects.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.