Contract Management Specialist 1 (NY HELPS) - VID 217647

Duties Description This position is in the Bureau of Finance and Administration and reports to the Assistant Director of Finance within the New York State Office for the Prevention of Domestic Violence. The incumbent will be actively involved in the fiscal and programmatic oversight of the agency contract portfolio. Additional responsibilities include vendor outreach, drafting procurements, and other duties as assigned. Duties May Include, But Are Not Necessarily Limited To Grants administration: develop, evaluate, review, and manage assigned Requests for Applications (RFAs), Non-Competitive Grants, and Letters of Authorization (LOAs); manage claims administration for assigned NYS grant contracts. Procurement: develop, evaluate, review, and manage assigned discretionary, small-dollar, and p-card purchases; Requests for Quotes (RFQs), Requests for Proposals (RFPs), Invitations for Bids (IFBs), Requests for Information (RFIs), and Sole/Single Source Procurements; manage any assigned procurement contracts. Perform routine administrative processes associated with agency contracts; review contractor performance and compliance. Conduct contract monitoring tasks, including addressing necessary contract modifications and amendments. Publish contract and procurement requirements for bidders. Monitor agency spending through appropriate control systems. Serve as liaison to the NYS Division of Minority and Women’s Business Development and the NYS Division of Service-Disabled Veterans’ Business Development and monitor agency purchasing to achieve and exceed MWBE and SDVOB utilization goals. Process contract-related transactions in the Statewide Financial System (SFS). Other duties as assigned. Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS) and applicants must meet the following minimum qualifications to be considered for this position: Minimum Qualifications Professional experience managing contracts and related budgets, including negotiation with contractors and vendors, fiscal management (bidding, payment, analysis, fiscal reporting), contract development (requests for proposals), contract execution (securing signatory approval from control agencies), and monitoring and review of contract terms. Required Experience based on level: Contract Management Specialist level: Four years of experience. Contract Management Specialist Trainee 1 (equated to SG-14): Four years of experience. Contract Management Specialist Trainee 2 (equated to SG-16): Five years of experience. Contract Management Specialist 1, SG-18: Six years of experience. Substitutions: An associate’s degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; a doctorate may substitute for six years of experience. Preferred Qualifications: Expertise in New York State governmental affairs. Non-profit grant administration or procurement experience. Experience in the field of domestic violence service provision. High proficiency with Excel, SharePoint, and the Statewide Financial Systems (SFS). Note: No examination required for appointment to a NY HELPS position. Successful completion of a two-year traineeship leads to appointment as a Contract Management Specialist 1, SG-18. New York State is an Equal Opportunity/Affirmative Action Employer. #J-18808-Ljbffr New York State Office for the Prevention of Domestic Violence