Billing Specialist

Billing Specialist

Our client is seeking a detail-oriented Billing Specialist to join their team and support a high-volume, project-based billing environment. This role is responsible for preparing and processing invoices, reviewing project documentation, tracking billable time and materials, and serving as a key liaison between office staff and field personnel. The ideal candidate will be comfortable working with project managers, supervisors, and field teams to ensure accurate and timely billing while maintaining strong attention to detail and customer service. This position is fully on site in downtown Cincinnati and will pay between $60K and $75K annually.

Job Duties

• Prepare and process customer invoices based on project activity, labor hours, materials, equipment usage, and other billable costs.
• Review project documentation to verify billing accuracy and ensure charges are supported by appropriate records.
• Communicate regularly with field personnel and project teams to gather billing information, resolve discrepancies, and clarify project details.
• Track and reconcile time-and-materials reports, work orders, purchase records, and additional project-related documentation.
• Monitor project billings to ensure invoices are submitted according to customer requirements and contract terms.
• Research and resolve billing questions from customers, project managers, and internal stakeholders.
• Assist with change order billing, progress billing, and other project-related invoicing activities as needed.
• Maintain accurate billing records and support month-end closing activities.
• Work closely with the accounting team to ensure proper revenue recognition and cash flow tracking.
• Identify opportunities to improve billing processes and increase efficiency.

Requirements

• 3+ years of billing, accounts receivable, project accounting, or related experience.
• Experience processing time-and-materials invoices and project-based billing preferred.
• Strong understanding of invoice preparation, billing procedures, and documentation requirements.
• Ability to communicate effectively with both office personnel and employees in the field.
• Excellent attention to detail and organizational skills.
• Strong problem-solving abilities and the ability to investigate discrepancies.
• Proficiency with Microsoft Excel and accounting or ERP software.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Strong customer service and interpersonal skills.
• High school diploma required; associate's degree in accounting, business, or a related field preferred.

Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply.