Facilities Manager

Job Description International School of Brooklyn (ISB) is an independent, non-profit school known for its innovative and robust Pre-K 3 to 8th Grade French and Spanish language immersion programs and International Baccalaureate curriculum. The ISB experience is driven by six core values: inquiry-based learning, diversity, global curriculum, language immersion, community, and international mindedness. Dedication to these values enables ISB to develop each student’s creativity, critical thinking, global citizenship, and intercultural understanding. International School of Brooklyn is dedicated to ensuring that our commitment to an inclusive and just world is reflected in all aspects of our school: in our classrooms, culture, policies, and practices. ISB’s comprehensive commitment to diversity, equity, and inclusion requires all staff and faculty members to engage in work, training, and reflection actively and thoughtfully around identity, anti-racism, and anti-bias and are expected to promote an inclusive and equitable school community. Successful candidates will demonstrate a commitment to anti-bias and anti-racism work and be open to learning about how implicit biases in race, ethnicity, gender identity, and socioeconomic class can shape curricula and pedagogy. Preferred candidates will have experience implementing anti-racist and equitable practices in their teaching and work. Position Summary The Facilities Manager is a hands-on working supervisor responsible for the daily operations, maintenance, safety, and security of International School of Brooklyn’s buildings. This role keeps our facilities safe, clean, and fully operational for students, staff, families, and weekend community users, and does so as a welcoming, caring, and recognizable person in our school community. The Facilities Manager interacts daily with faculty, vendors, contractors, security guards, inspectors, rental partners, and community groups. The ideal candidate is a social, community- minded professional who is energized by daily interaction with children, families, staff, and outside partners and vendors. They are hands-on dependable, willing to roll up their sleeves and address challenges directly rather than simply delegate tasks. They remain calm and steady under pressure, able to prioritize and respond thoughtfully when unexpected situations arise, whether it’s a maintenance issue, an operational challenge, or a community concern. With strong customer service instincts and genuine warmth, they take pride in creating a safe, welcoming, and well-functioning environment for the entire school community. They are organized, reliable, and committed to following through—ensuring that questions are answered, details are managed, and tasks are brought to completion. Key Responsibilities Facilities Operations and Maintenance Oversee daily operation, cleanliness, and functionality of both buildings and grounds, performing hands-on repairs and maintenance alongside the team. Conduct daily rounds of our facilities and biweekly rounds with their team. Supervise and schedule maintenance staff and contracted cleaning crews; serve as a working member of the team when necessary but knows when administrative duties take priority. Ensure outsourced services (cleaning, waste removal, pest control, HVAC maintenance, etc.) are performing to the highest standards and fulfilling contracted duties. Execute preventative maintenance schedules (monthly, quarterly, semi-annually, annually, etc.); track and close out repair requests in a timely, organized way. Maintain inventory of tools, equipment, and building supplies; reorder before items run out. Open the buildings on scheduled mornings and respond to weather-related needs (snow removal, storm prep, emergency repairs). Recommend new tools, cleaning products, and maintenance techniques with a focus on cleanliness and safety. Vendor and Project Management Serve as primary liaison for facilities vendors including HVAC, elevator, pest control, cleaning, waste removal, sprinkler and security systems. Coordinate vendor visits, hold vendors accountable to scope and contract terms, and escalate quality or timeliness issues. Support facilities and smaller capital improvement projects from planning through completion, in partnership with the Operations team leaders. Review facilities-related invoices for accuracy before approving payment. Safety and Security Supervise and schedule contracted security personnel across both buildings. In conjunction with the Tech Support Department, ensure security cameras, access control, and intercoms are f #J-18808-Ljbffr