Senior Administrative Assistant - Atlanta Regional Office

Senior Administrative Assistant - Atlanta Regional Office

Dominium is helping tackle the affordable housing crisis and we're looking for motivated candidates to join our team and advance our mission. With offices in Atlanta, Dallas, Phoenix and Minneapolis, Dominium is one of the nation's most respected and innovative affordable housing development and management companies. We create quality, affordable homes and engage with our residents to foster a strong sense of community and connection.

Join us in making a difference in people's lives every day at a company where you can challenge yourself to develop both personally and professionally.

Position Summary:

The Senior Administrative Assistant provides high-level administrative and project support to the Development Department, including executives and their teams. This role is responsible for managing daily operations, coordinating projects, and serving as a key liaison to ensure effective communication and organization across the department. The ideal candidate is highly organized, proactive, and able to anticipate needs while managing multiple priorities in a fast-paced environment.

Essential Functions:

1. Provides advanced administrative and project support to department leadership and team members
2. Manages complex executive calendars, including prioritization, conflict resolution, and coordination across multiple stakeholders
3. Anticipates executive and team needs, proactively addressing scheduling and administrative challenges
4. Coordinates meetings and events, including preparing agendas, presentations, and supporting materials
5. Captures, summarizes, and distributes meeting notes, including action items and follow-ups
6. Tracks and coordinate departmental projects, ensuring timelines, deliverables, and stakeholder follow-through
7. Serves as a liaison between executives, internal teams, and external partners; draft and manage professional communications
8. Maintains organized departmental records, correspondence, and document signature processes
9. Coordinates document execution processes, including DocuSign workflows and signature tracking, with an emphasis on real estate transactions and time-sensitive agreements
10. Processes expense reports, credit card coding, invoices, sponsorships, conference-related payments, and check requests accurately and in a timely manner
11. Arranges travel accommodations and logistics for executives and team members
12. Plans and coordinate conferences, meetings, and special events
13. Identify and implement improvements to administrative processes and maintain standardized procedures
14. Maintains strict confidentiality and demonstrate professionalism in all interactions
15. Performs other duties as assigned

Qualifications: (Knowledge, Skills, Abilities, Education, Training and Experience.)

• Associate's degree required, or equivalent combination of education and relevant work experience
• Two (2)+ years of scheduling or calendar management experience preferred; Prior administrative experience required
• Proficiency in Microsoft Office Suite (Word, Excel, Access, and PowerPoint)
• Strong verbal, written, and interpersonal communication skills in English
• Ability to perform mathematical calculations at a basic to intermediate level
• Ability to learn and effectively use company-specific software systems
• Strong critical thinking and problem-solving skills
• High level of attention to detail and organizational ability
• Ability to prioritize workload and manage multiple projects simultaneously to meet deadlines
• Strong project coordination skills with excellent follow-through
• Ability to exercise sound judgment and maintain professionalism in all interactions
• Demonstrates a high level of discretion and confidentiality
• Maintains a neat, clean, and professional appearance consistent with company standards

Dominium is a purpose-driven leader in affordable housing. We operate in approximately 20 states, supported by a team of over 1,300 dedicated employees. For more than 50 years, we have delivered excellence in the development and management of affordable housing communities across the United States. Dominium's values EDGE: Entrepreneurial Innovation, Developing People, Growth Mindset and Execution guide us in fulfilling our Purpose: to provide quality, affordable housing that builds Enduring Value for our residents, employees, communities and financial partners. We believe housing provides dignity, and our work has a positive, lasting impact on the lives of individuals and families often for generations. Our properties last for decades, leaving a lasting impact in the communities where they are located. We offer a competitive salary, an incentive bonus program, training and development programs, career growth and community volunteer and outreach programs. We also provide a comprehensive benefits package for eligible employees.

Dominium is committed to providing equal employment opportunities to qualified applicants and employees. Dominium prohibits employment discrimination on race, color, creed, religion, national origin, citizenship, sex (including sexual orientation and gender identity), pregnancy, marital status, familial status, status with regard to public assistance, disability, membership or activity in local commission, veteran status, military status, age, genetic information, union membership, use of lawful consumable products, or any other category protected by applicable state or federal law.

Travel Required: Yes. 10%