Special Education Due Process Secretary

Due Process Secretary

Support the Special Education team in keeping due process documents and systems up to date and maintain organized records of special education students.

Duties and Responsibilities

• Follow the defined District 196 due process procedures according to policy, regulation, law and best practice
• Coordinate due process schedules including IEP team meetings, child study meetings and other special education related meetings
• Maintain a system to track, record and communicate with special education team related to upcoming due dates for IEPs and evaluations
• Review, finalize and mail special education documents
• Support transfer of records as students move between buildings and districts
• Maintain due process records on individual students following established district procedure
• Collect, maintain and communicate with district special education office related to student information
• Sort and distribute due process mail
• Manage and route incoming calls to appropriate personnel
• Implement defined enrollment procedures for Extended School Year
• Support district assessment department in organizing state assessments for students with disabilities
• Schedule interpreters for student meetings
• Send due process documents to be translated as needed
• Prepare historical records for annual transfer to electronic storage or to another site
• Maintain frequently used forms to support team and ensure updated forms are available for use
• Communicate with transportation on busing changes for special education students
• Perform other duties of a comparable level or type, as required

Education and/or Experience

• High School Diploma or equivalent
• 1-2 Years of office experience in a school setting preferred

Knowledge, Skills & Abilities

• Proficient working with a culturally, ethnically, racially and socioeconomically diverse school community
• Ability to communicate effectively with diverse populations
• Ability to follow written and verbal instructions
• Ability to relate with others and present a positive interaction in a professional manner with public, peers, and administration in all communication
• Ability to exercise confidentiality in handling School District information
• Ability to work collaboratively with office and district staff
• Excellent oral and written communication skills
• Excellent organizational skills and attention to detail
• Knowledge or the ability to learn special education laws
• Proficient in word processing and spreadsheets
• Proficient in navigating multiple electronic systems

Physical Demands

• Position involves listening, speaking clearly and visual acuity
• Position involves extended periods of sitting while working with computers
• Position involves frequent typing and repetitive hand motions operation computers or other technology equipment
• Position involves occasional lifting up to 10 pounds of office supplies or mail

Work Environment

• Normal office conditions
• Position may travel between buildings as needed

Note: This job description is not intended to be all-inclusive. The Rosemount Apple Valley Eagan School District reserves the right to modify duties and responsibilities as needed to meet the needs of the district.