(Full-time) Human Resources Specialist (Confidential, Up to 2 Positions)

Human Resources Specialist (Confidential)

The Shasta-Tehama-Trinity Joint Community College District (Shasta College) sits at the northern end of the Sacramento Valley, surrounded by mountains to the north, east, and west. The area provides a wide array of outdoor amenities and activities with miles of hiking and biking trails, national parks, two lakes, and the Sacramento River. The main campus is located in the city of Redding, population 90,000. The area is characterized by excellent schools with high graduation rates, low traffic, and low housing prices (Zillow average 393,000 vs. California state average of 770,000). Shasta College is committed to providing its diverse student population with equitable education outcomes, contributing to the social, cultural, intellectual, and economic development of our communities. The college has been recognized as a leader in developing and implementing innovative education programs to increase student success, including accelerated pathways for high school students to achieve a bachelor's degree and for returning students to complete their Associate and Bachelor's degrees. Shasta College enrolls more than 11,000 students annually and provides educational services to students with a wide range of skills and abilities. Our ideal candidate is motivated to join a campus community prioritizing the success of our racially and socio-economically diverse staff and student population. Providing equitable outcomes so all members of our community may enjoy safe, healthy, and vibrant educational and employment environments is critical to our success. Confidential positions in the California Community College system offer a unique opportunity to contribute to the empowerment of our students seeking to improve their lives and communities. Our confidential staff engage with a diverse employee and student populations, facilitating equitable outcomes for all by implementing and supporting our various employment and academic programs. As a confidential staff member at Shasta College, you will join a vibrant community of professionals and educators working together to provide a positive, healthy educational environment where our students experience diverse academic and cultural perspectives. A career in confidential service at Shasta College offers a highly rewarding and enriching employment experience.

Description Of Basic Functions And Responsibilities

The Human Resources Specialist (Confidential) performs a broad range of professional Human Resources generalist work and analyses in support of the District's academic and classified Human Resources functions; and other related duties as assigned. Incumbents serving in positions assigned to this class have, in the regular course of duties, access to, and may possess information relating to, the employer's employer/employee relations. The Human Resources Specialist is the advanced working level classification among the Human Resources Division support staff series. The incumbent has extensive contact with the public and staff. Performance of duties requires a working knowledge of federal, state and District policies, Education Code, Labor Code, Public Employees' Retirement Law, Teachers' Retirement Law, collective bargaining contract provisions, the organizational structure, and the ability to maintain confidentiality. In addition to performing difficult and complex human resources work, the Specialist is responsible for reviewing and coordinating the work of professional Human Resources staff.

Supervisor: Director of Human Resources or designee Classification: Range C22 on the current Administrative/Confidential Salary Schedule, 40 hours per week, 12 months per year. Work assignment hours are 8:00 a.m. to 5:00 p.m. Monday through Friday. Typical Duties, Knowledge and Ability Essential Functions:

• Prepare and maintain a variety of personnel related information, statistics, and documentation such as recruitment files, personnel files, department reports, collective bargaining, and other reports.
• Research information and provide input to the Associate Vice President of Human Resources on a variety of Human Resources related matters; prepare reports and correspondence as needed.
• Assist in the resolution of difficult employment issues and complaints and recommend corrective action.
• Provide information and documents for the collective bargaining process; participate in contract negotiations and maintain collective bargaining agreements.
• Maintain Human Resources administrative policies and procedures.
• Interpret, explain, and apply the California Education Code, Federal and State laws, and District policies, procedures, and regulations.
• Prepare and disseminate employment contracts for faculty and management employees, input faculty load compensation in to the District's software system.
• Verify initial employee salary placements, maintain and process employee salary information, and enter information in to the District's software system, and provide related documentation to the employee and appropriate departments.
• Perform complex technical duties preparing and processing a variety of confidential information including, but not limited to, salary analysis, upward mobility, reclassifications, and various legal and compliance issues.
• Assist in oversight of the day-to-day activities of the office to assure efficient and effective office operations.
• Oversee recruitment and selection processes; assure compliance with county, state, and federal regulations and guidelines concerning Human Resources administration.
• Oversee activities related to classification, salary placement, and orientation for new employees.
• Work with departments to assess and improve organizational structures for effectiveness; develop new classifications by analyzing relevant job functions, reporting relationships, and job qualifications.
• Plan and conduct classification studies to determine appropriate duties, responsibilities, classification, and allocation of positions; write and revise job descriptions as necessary.
• Research, summarize, and analyze comparative salary data, make salary range recommendations, and conduct studies of internal class compensation relationships.
• Conduct confidential reference checks with individuals, companies, organizations, and public agencies using tact, discretion, and analytical ability to assist in determining potential applicants' suitability for employment.
• Prepare personnel-related Board actions in accordance with established formats and timelines; prepare, compile, and organize appropriate background materials for open and closed sessions of the governing board meetings.
• Train and instruct human resources staff in established methods and procedures.
• Coordinate and review the work of HR staff and students.
• Assist with the District's benefit program.
• Assist with the District's Worker's Compensation Program.

Knowledge of:

• Methods, practices, terminology, and procedures used in Human Resources administration.
• Recruitment and salary placement of employees.
• District policies, procedures, legal requirements, and other applicable regulations impacting Human Resources administration.
• State and federal laws, codes, and regulations concerning Human Resources administration, including equal employment opportunity, workers' compensation, and COBRA.
• State minimum qualifications for Faculty, administration, and other academic positions.
• Research methods, report writing, and proofreading techniques.
• Reclassification principles and procedures.
• Duties performed in a variety of occupational fields.
• Specific guidelines for selection compliance.
• Technical aspects of processing new employees and maintenance of employee's files.
• Fingerprinting techniques, regulations, policies, and procedures.
• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• District personnel policies and procedures.
• Interpersonal skills using tact, patience, and courtesy.
• Recordkeeping and office organization methods.
• District organization, operations, policies, and objectives.
• Current technologies, personal computer, and associated office software such as word processing, spreadsheet, presentation, and/or database software.

Ability to:

• Operate a variety of office equipment such as a computer, calculator, copy machine, and scanning devices.
• Use various computer programs necessary for record keeping and databases.
• Utilize the District's integrated software in performing the required duties of the position.
• Coordinate and assist with planning of operational activities in the Human Resources office.
• Coordinate, plan, manage, and perform a variety of complex technical duties related to the employment, recruitment, benefits, and records for the District's personnel.
• Perform complex technical duties preparing and processing a variety of confidential information.
• Manage, coordinate, plan, and perform complex analytical research.
• Manage and coordinate district fingerprinting program.
• Perform complex assignments independently.
• Research information and analyze data to arrive at valid conclusions, recommendations, and plans of action.
• Manage numerous assignments with close attention to detail, schedules, and deadlines simultaneously.
• Provide administrative support services to the Associate Vice President of Human Resources to accomplish the objectives of the department.
• Assure compliance with a variety of complex government regulations.
• Learn new procedures, files, systems, and equipment including utilization of data processing systems.
• Research and prepare position descriptions.
• Learn, interpret, apply, and explain rules, regulations, policies, and procedures.
• Develop and