Accounting Specialist

Job Description

Job Description

Job Description Summary:

The Accounting Specialist reports directly to the Finance Director and is responsible for the accurate and timely execution of the Agency’s financial operations, including:

• Payroll Processing
• Accounts Payable and Accounts Receivable
• Payroll Reporting

This role ensures compliance with organizational policies and financial standards while maintaining confidentiality and delivering high-quality support to the Finance Department.

Position Requirements Summary:

Education & Experience:

• Required: High School Diploma and 5 years of experience.
• Preferred: Bachelor’s degree in accounting, Finance, Business Management, or equivalent and 3 years of experience in business administration or accounting.
• Alternative: Equivalent education and 5 years of experience in Accounting, Finance, or Business Management may be substituted.

Technical Skills:

• Proficiency in Microsoft Word, Excel, Outlook, and other software applications for data retrieval, spreadsheet creation, and reporting.
• Working knowledge of SAGE/MIP Accounting Software .

Professional Standards:

• Must always maintain confidentiality.

Communication Skills:

• Ability to communicate effectively, appropriately, and professionally in both written and verbal formats with coworkers, supervisors, customers, and vendors.

Responsibilities and Duties:

• Payroll Administration
  • Responsible for the accurate and timely processing of Agency payroll.
  • Set up new employees and update existing employee information in the MIP payroll system .
  • Prepare payroll entry data from timesheets with precision.
  • Transfer payroll entry data into the Agency’s accounting system.
  • Maintain payroll ledger by quarters for accurate recordkeeping.
  • Prepare and file quarterly 941 forms in compliance with federal regulations.
  • Prepare and transmit Federal Tax Deposits on time.
  • Prepare checks for State Tax Deposits and other payable withholding items as required.

Accounts Payable

• Responsible for Accounts Payable for Agency programs.
• Code all AP transactions to proper ledger accounts.
• Maintain the General Ledger (GL) and all books of original entries.
• Prepare accurate allocations, distributions, and timely payments for Agency program billings.

Accounts Receivable & Financial Reporting

• Prepare invoices and timely monthly financial statements for funding sources.
• Provide appropriate follow-up on outstanding debts owed by the Agency.
• Assist with accurate reporting and compliance for all financial activities.

Accounts Receivable

• Responsible for Accounts Receivable for Agency programs.
• Prepare cash receipts and enter them into the accounting system.
• Research outstanding invoices and resolve issues with vendors.
• Research complex coding errors and make necessary journal entries to correct.

Audit & Compliance

• Assist in the preparation of audits and reconciliation of accounts.

Attend all available training to stay current on funding requirements.

Perform other duties as assigned.

Licenses or Certificates:

• None required.

Special Requirements:

• State and Federal Bureau of Investigation Criminal Background Check.
• National Sex Offender Public Registry Check.
• Physical examination and Tuberculin PPD Tine Test at time of employment and annually (or as required by physician).
• Pre-employment, random, and post-accident drug and alcohol testing.

Physical Demands:

• Work requires limited physical effort.

Application Instructions:

Applications Accepted By:

• Mail: SMTCCAC, Inc. – Human Resources Department P.O. Box 280 Hughesville, MD 20637
• Online:

Required Documents:

• A Completed application 
• A current resume

⚠️ Incomplete applications or submissions with missing information will not be considered.

An Equal Opportunity/Affirmative Action Employer